Assoc. Marketing Project Specialist

Candidates must live within a reasonable commuting distance of the communities served by Travis Credit Union, which include the following counties: Alameda, Colusa, Contra Costa, Merced, Napa, Placer, Sacramento, San Joaquin, Solano, Sonoma, Stanislaus, and Yolo. For hybrid and remote roles, candidates are still required to reside within a commutable distance of our corporate headquarters in Vacaville, California.

We are unable to sponsor or assume sponsorship of employment visas for this position. Candidates must have current authorization to work in the U.S. (no sponsorship available).

Schedule: Monday-Friday 8:00am - 5:00pm Non-Exempt.  This is a hybrid work arrangement with occasional onsite work at the corporate office in Vacaville.

Summary : The Marketing Project Specialist primarily focuses on the facilitation of marketing activity throughout the ideation, production, and implementation phases of campaigns/promotions, ad hoc projects, and related tasks that support the strategic and tactical initiatives of the organization. Acts as an organizer of initiatives that drive brand awareness, generate demand, and grow prospect acquisition. Performs administrative tasks and other duties. As a result, this position drives the completion of assigned activities and/or processes that support the team’s annual strategic goals.

Profile:

- Organizes marketing team activities for campaigns, priority projects, and ad hoc requests to ensure effectiveness from kick-off to execution.
- Provides project management of various marketing campaigns or initiatives to support marketing goals.
- Works with internal teams and external resources to project manage and provide support to execute projects across a variety of digital and traditional marketing channels including but not limited to websites, email, paid advertising, print, premiums, collateral, presentations, social media, digital ads, applications/systems (e.g. Online Banking and Mobile App), events, etc.
- Takes lead in kicking off projects per briefs provided or direction given from marketing leadership, and sees projects through to completion.
- Schedules meetings on behalf of marketing management, as well as coordinates meetings for marketing team members and/or other business units.
- Works with internal data analysts as needed to understand project objectives, intent deliverables, deadlines, target audiences, and other critical information as needed to help curate best-in-class results.
- Hosts meetings and takes/shares meet-up notes to ensure communication across team members for transparency and alignment, as well as keeping marketing leadership informed of progress (e.g., recaps should include discussion points, action items, next steps, decisions made, outstanding questions, etc.)
- Assigns tasks to marketing team members using a project management platform, as well as documents progress and oversees that activity moves as expected per deadlines.
- Manages in-take form for marketing requests from other business units. Addresses and/or assigns follow-up to other marketing team members.
- Provides and receives status updates throughout active marketing initiatives. Promptly escalates alerts to team members and management when projects are at risk, behind schedule or not within budget requirements.
- Facilitates, manages, and implements marketing standard operating procedures, as well as the project management platform that ensures team effectiveness and efficiency.
- Coordinates with vendors as needed including negotiation, as well as facilities quotes, orders, delivery status, and invoices to be paid.
- Supports copywriting and proofing/feedback as needed, as well as participates in ideation.
- Creates presentation materials as assigned.
- Maintains an inventory of all creatives, approvals, equipment, premiums, and other assets within the marketing department.
- Participates in marketing-related events, outreach, and activities.
- May include determination of methods and procedures on new assignments; may coordinate activities of other personnel.
- Communicates needs and deadlines to all participants, team members, and stakeholders in each project and ensures all deadlines are met.

Not all functions/tasks are listed above; however, those listed are considered essential.

Skills:

- Deep understanding of marketing strategies and tactics, as well strong organization and strong project management skills.
- Ability to understand and actively lead the use of departmental project management tools.
- Ability to work professionally with internal and external clients.
- High sense of urgency.
- Professional verbal and written communication skills.
- Strong understanding of a wide range of modern digital and print marketing channels.
- Solid understanding of marketing concepts, including traditional and digital channels, messaging and ROI.
- Sound understanding of TCU’s brand and voice.
- Ability to work independently and motivated to achieve goals with minimal supervision.
- Ability to prepare and effectively facilitate presentations.
- Proficient in MS Office products (Word, PowerPoint, Excel and Outlook), as well as web-based project management software. Adobe Creative Suite experience is a plus.
- Ability to communicate with all levels of staff to achieve a desired result.
- Ability to remain flexible in a changing work environment.
- Ability to work accurately with attention to detail and within required timeframes, while maintaining confidentiality of sensitive information.

Reporting and Experience:

- Reports directly to Supervisor/Manager, Marketing.
- Bachelor's degree and a minimum of 1 year previous professional experience; or equivalent work experience.

Compensation :

- Associate Marketing Project Specialist: Grade 12:   $30.59 – 37.79

Benefits:
At Travis Credit Union, we prioritize the well‑being of our employees and their families by providing a comprehensive Total Rewards program that supports their health, welfare, and financial security. In turn, this enables our employees to focus on delivering exceptional service to our members and meeting the goals of the credit union.

Eligible employees enjoy a robust benefits package, which includes:

- Competitive medical, dental, and vision insurance
- Mental health and wellness programs
- Employee performance incentive plan
- Merit-based salary increases
- 401(k) program with immediately vested employer match
- Generous holiday and vacation policies
- Exclusive TCU perks such as employee loan and credit card discounts

Travis Credit Union is an Equal Opportunity Employer committed to a diverse and inclusive workplace. Qualified applicants will receive consideration for employment without regard to any protected characteristic under applicable federal, state, or local law. Reasonable accommodation is available for qualified individuals with disabilities.