Facility Executive - Soft Services

Job Title
Facility Executive - Soft Services

Job Description Summary

Job Description

SCOPE OF WORKS (SOW)

Facility Executive/ Facility Lead

- SPOC from C&W for the FM Housekeeping service and overall admin work at site.

- Event management.

- Makes periodic inspections & walkthrough of the facility and equipment to determine if janitorial, cafeteria, break out area, Pantry, and Indoor gardening.

- Makes periodic inspections of the facility and equipment to determine to M&E and other services are adequate and whether repair work is needed, reviews safety equipment and procedures for adequacy.

- Coordinate with the AMC vendor partner to carry out the PPM services of the critical equipments.

- Monthly service invoice raising in the C&W ABS portal for the services provide at site.

- Innovate, suggest, and implement energy conservation ideas.

- Supervise the HK staff on daily basis of both the Fossil client location (Nebula & Indra Nagar Office)

- Assigns job to the subordinates, gives instructions, maintains discipline, and resolves difficult facility upkeeping and with all safety aspects.

- Co-ordinate with OEM for service obligation as per AMC & in case of breakdown of system.

- Oversees the inventory and ensure the adequate stock availability in the facility (Materials like M&E material, Housekeeping consumables, Toiletries, Stationary and other Cafeteria cleaning agent).

- Analyze / recommend solution on the complaint analysis in the House keeping & M&E services.

- Manage the office services needed to support department operations.

- Prepare shift schedule, Checklist, Job card job responsibility to all the designation of housekeeping staffs furthered to establishes and maintains essential records and files.

- Prepare training schedule and deep cleaning 52 PPM planner activities

- Maintain discipline and quality of work by all staff and record.

- Organize and coordinate formal weekly / monthly meeting with the CW backend Ops. team and client

- Conduct formal monthly meeting with sub-contractors.

- Preparation of Daily, Weekly and Monthly report as per the prescribe format.

- Prepare 52-week schedule to check periodic of the various equipment, operation of the equipment and preventive maintenance of the equipment.

- Service reports of all service calls to maintain.

- Equipment history cards to be created and maintained and to be updated by own technicians’ staff and vendor technicians

- Breakdown tracker to be kept updated. Turnaround Time as per contract to be tracked and reported.

- Oversees activities of contractors, vendor personnel, and suppliers

- Supervises all activities related to facilities on a day-to-day cleaning.

- Reviews the performance of support staff and oversee rotation schedules.

- Inspect the facilities at least thrice a day to ensure clean and hygienic conditions.

- Inspects and evaluate physical condition of the office space, toilets, cafeteria, break out area and pantry.

- Regular check in all the pantry to ensure the materials expiry date and refilling of all stuffs.

- To ensure the grooming of pantry staff, housekeeping staffs.

- Conduct daily meetings with cleaning staff.

- Provide frequent TBT training to all housekeeping staff

- Direct the complaint to the concerned vendor and track till closure.

- Ensure all safety guidelines/ requirements are adhered to by team members/vendors.

- Support the client on the overall admin works.

- Responsible for overall upkeep of the site to high standards of operations, maintenance.

- Periodically review / amend checklist, operation steps, spares parts consumption analysis.

INCO: “Cushman & Wakefield”