Entry Level Accountant (HYBRID)

Job Title: Accounting Specialist Responsibilities

- Provide input into the ongoing development, enhancement, and support of billing systems, processes, and policies to improve accuracy and efficiency.
- Reconcile gas orders to corresponding bills of lading (BoL) and ensure that invoice sets correctly match the appropriate store.
- Reconcile amounts billed to each store with amounts paid by the stores, investigating and resolving any discrepancies.
- Resolve and track billing issues as they arise, partnering closely with fuel and accounting support teams to identify and address root cause problems.
- Process billing adjustments to fuel accounts in a timely and accurate manner, ensuring proper authorization levels and complete supporting documentation are in place.
- Perform invoicing review and variance analysis, documenting findings and obtaining required sign-off for any adjustments or corrections.
- Support bank reconciliation activities related to fuel billing and payments as needed.
- Assist with credit card transaction review and reconciliation to ensure accurate recording of fuel-related expenses.
- Contribute to accurate expense allocations related to fuel billing and other associated costs.
- Maintain clear, professional communication with field managers and internal stakeholders to clarify billing details and resolve questions.
- Use Microsoft Office tools, particularly Excel, to analyze data, prepare reports, and support billing and reconciliation activities.
- Work independently as a self-starter while collaborating effectively with a cross-functional billing team.

Essential Skills

- Bachelors degree in Accounting.
- 12 years of relevant work experience in billing, accounting, or a similar financial role.
- Strong understanding of accounting procedures, accounting concepts, and internal control processes in general accounting.
- Demonstrated proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and data analysis tools.
- Experience with bank reconciliation activities.
- Experience handling credit card transactions and related reconciliations.
- Ability to perform accurate expense allocations and maintain organized financial records.
- Good analytical and problem-solving skills, with the ability to identify issues and propose practical solutions.
- Self-starter who can work with minimal supervision and manage responsibilities independently.
- Excellent verbal and written communication skills to interact effectively with field managers and internal teams.
- Proficiency in Microsoft Office applications.

Additional Skills & Qualifications

- Experience working in a billing environment related to fuel or similar commodities is beneficial.
- Prior exposure to multi-step invoice processing workflows is an advantage.
- Comfort working with cross-functional teams, including field operations and accounting support.
- Ability to manage multiple tasks and deadlines in a fast-paced billing environment.
- Strong attention to detail and accuracy when reconciling financial data and preparing adjustments.
- Ability to document processes, variances, and resolutions clearly for audit and review purposes.
Job Type & Location
This is a Contract to Hire position based out of Irving, TX.
Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Irving, TX.
Application Deadline
This position is anticipated to close on Nov 10, 2026.
Workplace Type
This is a hybrid position in Irving,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.