Asset Management Coordinator

Overview:

Job Description Summary:

Coordinates the lifecycle management of organizational assets to maintain accurate inventory and financial records, support equipment transitions, and ensure compliance with applicable policies and requirements. Serves as a central resource for asset identification, tracking, valuation, audit support, disposition, issue resolution, and process improvement.

Job Description:

Essential Functions:

- Maintains accurate and complete asset inventory records by coordinating asset identification, documentation, monitoring, and reconciliation throughout the equipment lifecycle.
- Coordinates equipment onboarding, transfer, movement, replacement, and disposition activities in accordance with established organizational and regulatory requirements.
- Monitors asset transactions and supporting documentation to strengthen internal controls, ensure data integrity, and maintain readiness for recurring inventory audits.
- Analyzes asset cost, condition, and valuation information to support appropriate financial treatment and informed asset management decisions.
- Collaborates with cross-functional partners to coordinate asset-related activities, address equipment needs, and resolve operational or system issues.
- Supports equipment lifecycle initiatives by coordinating asset information, operational requirements, and implementation activities.
- Identifies and implements improvements to asset management processes, system integration, record accuracy, and workflow efficiency.
- Validates and integrates data from various enterprise systems and equipment-specific software for asset lifecycle management analysis, capital planning, and procurement.

Education Requirement:

- Associate’s Degree, or equivalent experience, required.
- Bachelor’s Degree, preferred.

Skills:

- Proficiency with integrated accounting systems and standard office software, with the ability to learn additional applications.
- Strong analytical and organizational skills for identifying and resolving procedural, operational, or system-related issues.
- Strong written, verbal, interpersonal, and customer service communication skills.
- Strong aptitude for software applications including Microsoft Office Suite, required.

Experience:

- Three years of supply chain, accounting, or procurement experience, required.
- Cost center or grant accounting experience, preferred.
- Previous vendor management experience, preferred.
- Experience with Smartsheet, enterprise software systems, and equipment inventory management platforms, preferred.

Physical Requirements:

OCCASIONALLY: Lifting / Carrying: 11-20 lbs, Reaching above shoulder, Walking

FREQUENTLY: Flexing/extending of neck, Lifting / Carrying: 0-10 lbs, Standing

CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"