About this role
Short Description
We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.
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Your main responsibilities:
- Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
- Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
- Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
- Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
- Draft, review, and manage executive-level communications such as emails, reports, and presentations
- Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
- Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
- Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
- Provide administrative support for company-wide initiatives, events, and strategic planning
- Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability
This is the right job for you if:
- Minimum of 3 years of experience supporting Executive Members or C -Level managers, preferably in an international environment
- Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
- Ability to communicate effectively with diverse personalities and cultures
- High level analytical skills and experience with data collection and analysis
- A proactive, goal-driven, and business-oriented mindset
- Ability to respond to pressure, deal with adversity, and overcome challenges
- English level min C.1
- Category B driving licence is a plus
We have for you:
- Flexible working hours in a hybrid model (4/1). We also have 30 days of occasional remote work.
- Annual bonus based on your annual performance and company results
- Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
- A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
- English classes that we pay for related to the specific nature of your job.
- A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
- An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
- Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.
And that's just the beginning! You can read more about the benefits here .
#goodtobehere means that:
- You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
- You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast .
- You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
- You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
- You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.
Send us your CV and… see you at Allegro!