Admin Functional Support 4-30831

Requisition Number: 30831

Required Travel: 0 - 10%

Employment Type: Part Time/Hourly/Non-Exempt

Anticipated Salary Range: $55,947.00 - $79,040.00

Security Clearance: Ability to Obtain

Level of Experience: Senior

This opportunity resides with Global Security (GS). Mission Technologies’ Global Security (GS) group comprises live, virtual, constructive (LVC) solutions; fleet sustainment; nuclear and environmental; and Australia business.

As a trusted partner to our military customers, HII designs, develops and operates the largest LVC enterprise that prepares warfighters for cross-domain battle. With advanced technologies to enable mission readiness, HII understands that preparation requires full coordination—not readiness in piece-parts.

For more than 40 years, the U.S. Navy has entrusted HII to maintain and modernize the vast majority of its fleet. With a holistic approach to life-cycle maritime defense systems—from small watercraft to submarines, surface combatants and aircraft carriers—HII ensures a high state of readiness.

HII supports the Department of Energy’s national security mission through the management and operation of its sites, as well as the safe cleanup of legacy waste across the country. HII meets clients’ toughest nuclear and environmental challenges.

Leadership Mindset at HII – Mission Technologies

Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every employee grows, leads, and contributes—regardless of role. It sets the standard for how you can develop yourself and what you can expect from leaders across our organization. We look for candidates who want to grow in alignment with these capabilities:

- Know & Grow Your People – Commit to learning and supporting team success.

- Build Relationships – Communicate openly, collaborate well, and build trust.

- Take Ownership – Deliver on commitments and take pride in your work.

- Customer First – Focus on the mission and those we serve.

- Shape the Future – Bring ideas, curiosity, and continuous improvement.

- Act with Urgency – Take initiative and follow through with purpose.

These capabilities guide how all employees contribute to our shared success across Mission Technologies.

Job Description

HII’s Platform Modernization (PM) team delivers comprehensive program, financial, and contractual support to Navy fleet modernization efforts. The part-time Administrative Support Analyst (Admin Functional Support 4) provides advanced administrative and functional support to ensure the effective execution of PM programs across multiple task and delivery orders. This position supports project planning, cost control, scheduling, reporting, and compliance activities by gathering, validating, and analyzing data from various program and functional sources.

The Administrative Support Analyst works closely with project managers, contracting teams, logisticians, security personnel, and other functional partners to maintain accurate project performance data and ensure consistent adherence to contractual and procedural requirements. The role also contributes to workflow optimization by developing and refining administrative processes, generating reports and presentations, and serving as a resource to the team in resolving complex administrative or data-related issues. This position is essential to enabling accurate program tracking, timely reporting, and successful program outcomes within the PM portfolio.

This position is expected to require no more than 24 hours of work per week.

Essential Job Responsibilities

- Monitor project costs, funding, commitments, and schedules across multiple task and delivery orders, providing regular updates to Project Managers to ensure alignment with performance baselines.

- Review labor hours, labor categories, and premium pay usage to verify compliance with awarded contract ceilings and labor category requirements.

- Utilize Costpoint to conduct recurring project and task order reviews with project teams and line management, confirming accuracy of costs, commitments, and funding status.

- Maintain and update Condition Report Matrices, coordinate with Contracts for customer submission packages, and ensure estimates and supporting documentation are accurate.

- Prepare and transmit customer-required reports (including BAE Status Reports, man-hour summaries, and NSWCPD deliverables) ensuring inclusion of burn rate tables and condition report spreadsheets when required.

- Review CDRLs for accuracy and timeliness, ensuring all contractual reporting requirements are met and submitted in accordance with deadlines.

- Coordinate with Contracts on 75% funding notifications, period‑of‑performance extensions, run‑dry projections, and other contract administration actions.

- Review and validate subcontractor and vendor invoices (including BAE and BB3), ensuring adherence to contract terms, correctness of charges, and resolution of Costs on Hold; generate supporting eCraft documentation as needed.

- Approve and track material purchases, ensuring proper posting of material costs and timely invoicing.

- Coordinate procurement actions with Logisticians, Purchasers, and Subcontracts to source materials, reconcile obligations, and close outstanding purchase orders or commitments.

- Open new tasks in Costpoint, onboard workforce assignments, and verify personnel qualifications and training compliance against contract labor category specifications.

- Assist Project Managers by reviewing cost estimates for accuracy of labor rates, hour forecasts, materials, ODCs, and travel requirements.

- Support annual forecasting activities maintain annual data, and update monthly PMRs.

- Assist with planning and estimating activities by interpreting RFQs, determining personnel qualifications, estimating travel and logistic requirements, and developing material lists from drawings for logistician sourcing.

- Compile all estimate inputs to develop and document program estimates, coordinating with management for review and approval.

- Prepare technical proposal inputs using RFQ instructions, organizational capabilities, and documented past performance.

- Serve as a travel coordinator by arranging domestic and international travel, preparing Travel Expense Reports (TERs), and ensuring compliance with company travel policies.

- Initiate and track Visit Authorization Letters (VALs), monitor personnel badging and clearance status, and support security administration tasks as needed.

- Support PMs in personnel assignment planning by maintaining awareness of employee trades, qualifications, and capabilities.

Minimum Qualifications

• High School Diploma or equivalent, plus a minimum of 6 years of relevant administrative, financial, project support, or logistics experience.
• Extensive knowledge of project financial management practices, cost control principles, and contract administration processes.
• Proficiency with Costpoint and other project management, financial tracking, or reporting systems.
• Strong analytical skills with the ability to compile, validate, interpret, and present complex cost, schedule, and performance data.
• Familiarity with CDRLs, contract deliverables, labor category compliance, and performance reporting requirements for Navy or DoD programs.
• Experience reviewing estimates, invoices, purchase orders, and commitments to ensure accuracy and adherence to contract terms..
• Ability to support security administration functions, including clearance verification and Visit Authorization Letter coordination.
• Strong organizational skills, attention to detail, and ability to manage multiple concurrent priorities in a high-tempo program environment.
• Excellent communication skills with the ability to collaborate across project management, contracts, logistics, security, and financial teams.
• Demonstrated ability to solve problems, refine processes, and serve as a resource for resolving complex administrative and data-related issues.

Preferred Requirements

Candidates with contractual knowledge of Big Blue and NAWCAD contracts preferred.

Physical Requirements

Minimal mobility, dexterity, or coordination required to operate common business machines. Maximum lifting required is approximately 40 pounds from floor to three feet in height.
The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.

Meet HII’s Mission Technologies Division
Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you.

To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

Why HII
We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?
If you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.