Accounting Specialist - AP/AR

Job Summary :

This position is responsible for processing invoices, utility bills, check requisitions and non-exempt expense reports. This position will also be responsible for clearing the AP/AR subledger entries.

Essential Functions :

- Verifies all supporting documentation is electronically scanned into invoice processing module (ERP/Third-Party Systems).

- Assign general ledger account coding to vendor invoices.

- Obtain invoice approvals for invoices via ERP/ Third-Party systems workflow when purchase orders are not established.

- Reviews and matches invoices with purchase orders, verifying accuracy of all information, including but not limited to correct vendor, bill to amounts, quantity, and account coding.

- Performs review/audit of invoices and expense reports to company policy.

- Troubleshoots issues and works with vendors and internal customers to resolve discrepancies.

- Ensures consistent application and compliance with all required accounting policies and controls.

- Research vendor inquiries for past due invoices.

- Match and distribute any checks processed outside of Third-Party system.

- Answers and replies to routine emails regarding vendor and internal customer inquiries.

- Assists with retrieving information for internal and external audits.

- Clears weekly, and monthly all entries that are coded to the accounts payable intercompany.

- Analyze, research, and reconcile vendor statements to the companys payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications.

- Performing accounts receivable administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, and filing paperwork.

- Generating accounts receivable reports and statements for internal use.

- Processing and recording receipt transactions for goods sold or services rendered.

- Assign general ledger account coding to customer invoices.

- Answers and replies to routine emails regarding customer and internal business partners inquiries.

- Collect payment from customers and accurately record it into the ERP system.

- Maintain financial databases, computer software systems and manual filing systems.

- Performs other duties as assigned by management.

Job Requirements and Qualifications :

- Associate or Bachelor of Business, Accounting, Finance, related field preferred

- Three or more (3+) years accounts payable experience (including ERP)

Must be PC proficient and able to thrive in a fast -pace setting.

Hands-on experience with enterprise-wide accounting Enterprise Resources Planning (ERP) system.

Experience with Microsoft Dynamics (Navision) or other large automated accounting system a plus.

- Proficient in Microsoft Office. Intermediate to advance Microsoft Excel required.

- Must have excellent customer service skills.

- Must have a positive attitude and interpersonal skills.

- Excellent oral and written communication skills.

- Must be able to work independently as well as in a team environment.

- Must have strong organizational skills with attention to detail.

Working Environment Conditions/Requirements :

- Must maintain a valid drivers license and maintain dependable transportation.

- Ability to work in an office environment or remotely performing accounting/office functions.