About this role
Responsibilities
General Ledger Management (including Month-End and Year-End Closing)
- Prepare and post journal entries with complete supporting documentation, ensuring proper classification of revenue and expenses in compliance with GAAP and internal accounting policies.
- Manage the month-end and year-end close, ensuring all financial data is accurate and complete by established deadlines.
- Reconcile balance sheet accounts monthly, including cash, accounts receivable, accounts payable, and fixed assets, and resolve variances promptly.
- Monitor, track, and record monthly prepaids, accruals, and other closing entries.
- Reconcile payroll and benefit liability accounts to PEO reports.
- Record grant tagging entries to allocate operating expenses to the appropriate grants.
- Maintain the chart of accounts and the accuracy of regional, departmental, and grant dimensions in Sage Intacct.
- Maintain the fixed asset register and record monthly depreciation and amortization.
Accounts Payable Management
- Ensure vendor invoices are accurate, properly approved, and paid on time.
- Process and review organizational expenses, including weekly check runs, student payments, and monthly Amex submissions.
- Serve as the primary resource for employees on finance tools and processes (e.g., Amex reporting, invoice payments, and reimbursements).
- Enforce expense, purchasing, and reimbursement policies, and follow up on missing receipts and approvals.
- Review the AP aging regularly and resolve outstanding or disputed items.
Audit & Compliance
- Prepare and deliver audit documentation, including general ledger detail, reconciliations, financial reports, and supporting schedules, within auditors’ requested timeframes.
- Perform all accounting work in accordance with GAAP and internal policies to support a clean, timely audit.
- Provide accurate grant expense data to program and development staff to support grant reporting and compliance.
- Other duties as assigned.
Qualifications
- Four or more years of accounting experience, preferably in financial accounting and reporting, grants, and expense management; nonprofit experience a plus.
- Bachelor’s degree in Accounting, Finance, or a related field, or equivalent professional experience.
- Experience allocating expenses across grants and functional categories (program, management and general, and fundraising).
- Ability to explain financial concepts clearly and patiently to non-finance colleagues.
- Sound professional judgment and discretion with confidential information.
- Experience with Sage Intacct and other cloud-based financial and office software; Concur experience strongly preferred.
- Advanced Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and large data sets.
- Working knowledge of nonprofit accounting standards (ASC 958) and grant/fund accounting.
- CPA or progress toward CPA licensure a plus.
- Able to manage multiple complex projects at once while meeting firm deadlines.
- Excellent written and verbal communication skills; a strong listener who can influence without authority, manage expectations, and navigate difficult conversations to move the work forward.
- Flexible and adaptable as organizational needs and priorities change.
- Highly organized, with strong attention to detail.
- Demonstrated alignment with iMentor's mission, core values, and commitment to fostering a supportive and collaborative community that welcomes the perspectives of all individuals.
- Recognizes and values the unique backgrounds, experiences, and perspectives of all individuals, and actively contributes to a welcoming and collaborative environment.
- Our organization works in partnership with district public schools across the country. In doing so we must meet all compliance requirements of those districts including background checks.
- Ability to commit to a hybrid schedule (two days per week in office) and have reliable home internet access.
About iMentor
At iMentor, we believe in the transformative power of mentorship as a force for good. We partner with schools in communities in which a majority of students will be first-generation college students. iMentor matches every 11th and 12th grade student in our high schools with a committed mentor – offering each mentee, regardless of background or GPA, a champion for their success.
Mentors can provide students with a level of personalized support that cannot be achieved through traditional school counseling alone. Of the most recent graduating high school class, 81% of students learned about a new post-secondary pathway through iMentor and 93% were accepted into college and intend to enroll. Since 1999, iMentor has served more than 42,000 students and is poised to scale our model to make mentoring accessible across the country.
Our Commitment to Community, Educational Access, and Opportunity
Central to our mission is a dedication to creating an environment where all stakeholders, including students, mentors, and staff, feel valued and supported. We are committed to the ongoing effort and investment required to ensure that all students have access to the resources and support needed to succeed. Recognizing that historical and systemic challenges continue to impact educational outcomes, we focus on addressing economic and structural barriers that affect the communities we serve.
How to Apply
Visit www.imentor.org/jobs to submit a resume and detailed cover letter describing your interest in and qualifications for this position. Applications will be considered on a rolling basis, so we encourage you to apply as soon as possible.
iMentor is an Equal Opportunity Employer
Salary commensurate with experience
Up to 100% employer-funded comprehensive medical and dental coverage
18 days paid annual vacation (increasing annually to 21, 23, 25), 13 paid holidays + your birthday + one floating holiday, iMentor closed between Christmas and New Year’s Day, plus 7 sick days annually
401K match up to 4%
Flexible Home/Office/School working arrangement
Pre-tax commuter benefits
Dependent care and health care flexible spending plans
1 hour of wellness time off per week for wellness activities of your choosing
Every staff member is eligible for organization-sponsored professional development annually
9 weeks of paid parental leave