12130 - Project Coordinator 1

Job Title: Project Coordinator 1 (Transmission Project Portfolio Management) Job Description We are seeking a Project Coordinator I to support the Transmission Project Portfolio Management (TIP) team in the planning, execution, and delivery of capital transmission projects. This role will assist Project Managers throughout the full project lifecycle, supporting substation, transmission line, telecommunications, and facility improvement projects that maintain and expand transmission infrastructure. The ideal candidate will have experience coordinating schedules, documentation, communications, resources, and reporting in a project-driven environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting project teams and stakeholders. Responsibilities

- Support Project Managers through all phases of project execution, from initiation through closeout.
- Coordinate project schedules, milestones, action items, and deliverables to ensure projects stay on track.
- Maintain project documentation, records, meeting minutes, change logs, and lessons learned.
- Facilitate project communications between project teams, stakeholders, sponsors, and external partners.
- Schedule and coordinate project meetings, site visits, field reconnaissance activities, and project reviews.
- Track project risks, action items, resource commitments, and project status updates.
- Monitor project schedules and support reporting activities using project management and scheduling tools.
- Assist with preparation of project management plans, reports, presentations, and financial tracking documentation.
- Manage project workspaces and document repositories within SharePoint and related systems.
- Coordinate equipment, materials, and resource requests as directed by project managers.
- Support project portfolio management activities, including work plan maintenance and project reassignment coordination.
- Assist with coordination between engineering, construction, operations, and external stakeholders.
- Ensure compliance with organizational records management, information security, and document control requirements.
- Participate in project financial review meetings and help monitor project performance metrics.

Essential Skills

- Direct work experience in a project coordination or project control capacity, including process development and execution.
- Demonstrated proficiency using Microsoft Project or a similar scheduling program such as Primavera, Monday.com, Smartsheet, or GanttPRO.
- Proficiency with SharePoint or a similar platform for storing, analyzing, and manipulating data.
- Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, PowerPoint, and OneNote.
- Ability to manage multiple tasks and deadlines in a capital project environment.
- Strong organizational skills for tracking schedules, resources, documents, and action items across multiple projects.
- Effective written and verbal communication skills for interacting with sponsors, stakeholders, project teams, and external entities.
- Ability to work independently with minimal supervision while maintaining accountability for assigned tasks.
- Capacity to navigate politically sensitive issues professionally and collaboratively with appropriate guidance.
- Attention to detail in maintaining accurate records, documentation, and compliance with INFOSEC and IGLM standards.

Additional Skills & Qualifications

- Bachelors degree in Engineering, Business Administration or Management, Organizational Development, Computer Science, or another related technical discipline is preferred. 1+ year of relevant experience with a related Bachelor's degree
- 3+ years of relevant experience with a non-related Bachelor's degree
- 5+ years of relevant experience without a degree

- Ability to analyze, understand, and effectively document technical data.
- Ability to read and understand engineering drawings.
- Familiarity with design, civil engineering concepts, and CAD drafting tools such as MicroStation and AutoCAD.
- Experience using CAD and drafting software in support of technical or engineering projects is beneficial.

Work Environment The Transmission Project Portfolio Management organization operates in a collaborative environment where self-directed project managers are supported by project coordinators, financial analysts, and technical subject matter experts. The work is primarily conducted in a slower-paced office setting with a very independent work style and limited direct supervision, while still being highly deadline-driven and focused on capital project delivery. Team members work with all levels of management and must be able to adapt to changing priorities and environments. Hours are somewhat flexible depending on the department, with options such as a 7:00 a.m. start time instead of 8:00 a.m. Business casual attire is standard. Work often involves waiting on approvals, signatures, and paperwork from various stakeholders, and requires regular use of office technologies including Microsoft Office, SharePoint, project scheduling tools, and collaboration platforms. Benefits available through the staffing organization may include recognition of federal holidays, vacation and sick time accrual, health benefits with HSA contributions, and potential signing bonuses, contributing to an attractive and supportive work environment.
Job Type & Location
This is a Contract position based out of Vancouver, WA.
Pay and Benefits
The pay range for this position is $28.00 - $33.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Vancouver, WA.
Application Deadline
This position is anticipated to close on Nov 10, 2026.
Workplace Type
This is a fully onsite position in Vancouver,WA. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.