SRS Research Administrator

Job Title
SRS Research Administrator

Agency
Texas A&M University

Department
Sponsored Research Services

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Do

- Support faculty members with project coordination, financial review and reporting.
- Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.
- Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies.
- Coordinate and compile award documentations in collaboration with internal and external collaborators.
- Ensure accurate financial close outs of sponsored projects according to guidelines.

Who We Want

- Thrives in a fast-paced environment
- Delivers exceptional customer service in a high-volume setting
- Has strong attention to detail and organizational skills
- Excels at multitasking and managing changing priorities
- Communicates confidently and effectively with team members and stakeholders
- Thinks independently and proactively solves problems
- Works well in a collaborative and customer-focused team

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Location: SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

SRS Research Administrator I

Required Education and Experience

- Bachelor’s degree or any equivalent combination of education and experience

Responsibilities

- Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators.
- Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.
- Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions.
- Review and approve financial transactions to ensure compliance with sponsor and institutional requirements.
- Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
- Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance.
- Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules.
- Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.
- Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator II

Required Education and Experience

- Bachelor’s degree or equivalent combination of education and experience
- Two years of administrative experience in a higher education or business environment

Responsibilities

- Serve as the primary point of contact for faculty, sponsors, and departmental administrators on complex sponsored research projects.
- Provide expert guidance on sponsor regulations, award terms, compliance requirements, and university policies governing sponsored programs.
- Coordinate complex post-award administrative and financial activities, including budget modifications, compliance matters, funding changes, principal investigator changes, and award extensions.
- Review and approve financial transactions and commitments to ensure compliance with sponsor and institutional requirements.
- Research and interpret complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
- Monitor project financial performance, cost-sharing commitments, compliance requirements, and reporting obligations.
- Establish awards in research administration and financial systems, ensuring accurate setup of budgets, billing requirements, facilities and administrative rates, reporting schedules, and compliance obligations.
- Prepare and provide financial reporting and information for researchers, departments, sponsors, and auditors.
- Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator III

Required Education and Experience

- Bachelor’s degree or equivalent combination of education and experience
- Four years’ experience in administration in a university setting or business environment

Responsibilities

- Serve as the primary post-award contact for faculty, sponsors, and departmental staff, providing expert guidance on complex sponsored research projects and ensuring compliance with sponsor, federal, state, and institutional requirements.
- Manage the establishment and administration of sponsored project awards, including setup of financial and regulatory information within research administration and accounting systems.
- Monitor award activity and provide financial oversight, reviewing expenditures and commitments for compliance, interpreting regulations, addressing complex post-award issues, and preparing financial reports for stakeholders and auditors.
- Coordinate sponsor communications related to award modifications, including budget revisions, personnel changes, time extensions, additional funding requests, and compliance matters.
- Train and mentor junior project administration staff, providing guidance on complex post-award situations and contributing to process and policy improvements.
- Oversee the financial closeout of sponsored projects, ensuring all sponsor and institutional requirements are met.

Required Special Knowledge, Skills, and Abilities

- Excellent critical thinking and analytical capabilities with attention to detail and accuracy.
- Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
- Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
- Ability to work independently and with minimal supervision.
- Knowledge of word processing and spreadsheet software.
- Ability to multi-task and work cooperatively with others.

Preferred Qualifications

- Bachelor’s degree in business administration or related field.
- Experience in sponsored research projects management and/or accounting.
- Experience within the A&M System or other university setting.
- Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.
- Progressively responsible budgeting and/or project administration experience.
- Strong mathematical and comprehension skills.
- Advanced experience using Word, Excel, and FAMIS, and/or Maestro.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

- Health (https://www.tamus.edu/business/benefits-administration/medical/), dental (https://www.tamus.edu/business/benefits-administration/dental/), vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/), life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
- 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
- Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
- Automatically enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
- Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
- Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html)  for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.