Office Administrator

Originally founded in Santa Barbara in 1906, our firm is one of California's most established and enduring architectural firms, rooted in serving clients within the K-12, Higher Education, Healthcare, Performing Arts, Housing and Civic markets with offices in amazing locations throughout California.  While our firm continues to grow and evolve, we will always remain true to our guiding code: Dedicated to Projects that Enrich the Community . 19six offers a diverse and collaborative environment with passionate and innovative professionals; we are a 100% employee owned firm! We invest in our staff and provide opportunities for professional and personal development.

1 9six is currently seeking a highly motivated Office Administrator to join our team in our Roseville, CA office.  Starting after the 1st of the new year...

As an Office Administrator (OA), you will be responsible for supporting day-to-day office operations, providing direct administrative support to the Principal, Finance Manager and other professional team members. The OA must be adept at producing high-quality documents under tight deadlines, and should be able to communicate in an articulate manner, handle confidential information with discretion and diplomacy, and be accustomed to working in a fast-paced environment. The OA may also help support the team with construction administration and/or marketing related materials and tasks as requested.

PRIMARY ROLE & RESPONSIBILITIES (include but are not limited to)

- Serves as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors).

- Provides administrative support to office Principal and office leader(s).

- Runs errands and performs miscellaneous job-related duties as assigned.

- Types, updates, and proofreads correspondence, forms, spreadsheets, and documents.

- Plans, schedules and coordinates meetings, lunches, small events, and appointments.

- Maintains inventory of office and breakroom supplies, and general office organization and tidiness.

- Organizes and maintains paper and electronic files of various types, including construction administration files.

- Assists with Construction Administration process and supports technical staff by sorting, filing and distributing documents and other tasks as requested.

- Assist with small marketing related projects and/or tasks as requested by management.

DESIRED SKILLS & EXPERIENCE

- High School diploma required as a minimum, Associate degree or greater preferred.

- 2 or more years of administrative experience in a professional office setting.

- Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) is required.

- Experience with Microsoft 365 (especially Teams) and Zoom is preferred.

- Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling, and telephone skills are required.

- Must be a team player with a high degree of self-direction and motivation.

- Ability to handle confidential information with the utmost discretion is essential.

- Ability to multi-task, prioritize and meet simultaneous deadlines is essential.

- Must be highly detail oriented, well organized, with superior time management and project management skills.

BENEFITS OF BEING A 19SIX EMPLOYEE

- Medical Insurance - approximately 90% Employee premiums paid

- Dental & Vision Insurance – 100% Employee premiums paid

- Life/AD&D and Long-Term Disability Insurance- 100% Employee premiums paid

- Dependents may be added to plans Employee's cost

- Flexible Spending Account benefit (Healthcare, Dependent Care, Transit and Parking plans available)

- 401(k) with Profit Sharing plan

- Company paid PTO (20 days/160 Hours per year) accrued per pay period and increases based on length of service. Unused PTO rolls over each January 1st, to a maximum/cap of 240 hours.

- Sick time (5 days/40 Hours per year) accrued lump-sum upon hire and every January 1st thereafter (does not rollover)

- Health & Wellness reimbursement benefit (up to $300 per year)

- Employee Stock Purchase Program

- Various Bonuses available (Referral, Licensing, Performance)