Senior VAT Compliance Specialist – EU Finance (Insourcing Lead) (m/f/d)

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

As Senior VAT Compliance Specialist, you will be part of the Europe Finance Operations & Tax team and lead the insourcing of our VAT compliance from external advisors into a centralized VAT compliance tool.

You will report to the Director of Finance Operations & Tax Europe and work closely with HQ Tax.

This role is based in Warsaw (hybrid model).

About the Role

- End-to-end filing ownership: Maintain a single, consolidated view of filing status, deadlines and submission health across every in-scope country – regardless of who prepared the underlying data – and hold final accountability that every return is filed correctly and on time.

- Coordination: Direct the input and review work of team members and local finance contacts per country, and escalate and resolve gaps before deadlines are missed.

- VAT tool ownership: Act as the primary internal owner of the VAT compliance tool: configuration, permissions, exception handling and the day-to-day vendor relationship.

- Process & controls: Design and enforce a standard review and sign-off process, and build and maintain Standard Operating Procedures (SOPs) – written step-by-step guides for each recurring filing task in the in-house process – including how responsibility is shared with country-level contributors.

- Audit & authorities: Own the audit trail and documentation across all filings and act as lead contact for tax authority queries and audits.

- Collaboration with HQ Tax: Cooperate on filing methodology, technical VAT positions and cross-border matters to ensure consistency with group tax policy; report significant findings (e.g. technical exposures, audit issues, authority disputes) to HQ Tax.

- Projects: Drive VAT-related international projects within your area of responsibility; the scope may broaden over time as the function evolves.

About You

- 6+ years of VAT / indirect tax compliance experience across multiple EU jurisdictions, including experience owning outcomes rather than only preparing filings.

- Proven experience as the accountable point of contact for compliance across a multi-country portfolio – not just an individual filer.

- Hands-on experience with tax technology platforms; prior tool implementation or rollout experience is a strong plus given our phased go-live.

- Strong stakeholder management: able to direct and hold accountable contributors who don't report to you, and to work effectively with HQ Tax.

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!

What We Offer

- Travel perks : 12 free Flix vouchers + 12 discount vouchers for friends & family.

- Hybrid work model : We are an office-first company, but we offer flexibility to balance work and life.

- Wellbeing support : Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.

- Learning & Development : Take advantage of language classes, training courses, and expert-led sessions to grow your skills.

- Mentoring Program : Connect with experienced colleagues to gain insights and accelerate your career.

To view more local benefits specific to each office location, please check out this link: Locations - Flix Career

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Why Join Flix?

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.

If you’re ready to grow and lead your journey, Flix is the place for you!