About this role
You will:
- Own day-to-day entity maintenance across multiple regulated entities in Switzerland and the EU: domiciliation, annual filings, commercial register updates, corporate registers and routine corporate secretarial actions.
- Prepare and manage KYB and KYC documentation packs for banks, crypto exchanges and commercial partners, and keep them up to date.
- Run contract management: intake, signature, archiving, versioning and tracking of renewals and key deadlines.
- Support the Legal team with signature workflows and board and shareholder documentation.
- Handle incoming legal and administrative requests in coordination with Legal and Compliance.
- Handle incoming and outgoing corporate mail, registered letters and couriers for group entities.
- Handle highly confidential documentation (UBO declarations, identity documents, banking records, officer sign-off documents) with strict data privacy and security controls.
- Use and improve AI-powered tools and automations to streamline filings, KYB packs, contract tracking and reporting.
About you:
- 3 to 5 years of experience in a fiduciary, corporate services provider, law firm or bank back office.
- Hands-on experience with entity management and commercial register filings; multi-jurisdiction exposure is a strong plus.
- Full professional fluency in English and French, spoken and written.
- Highly organised and rigorous: nothing falls through the cracks, deadlines are met.
- Genuinely curious about AI and excited to use it daily. You don’t need to be technical, but you like finding smarter ways to work.
- Discreet, reliable and autonomous, with a service mindset.
- Able to be in our Lausanne office 2 to 3 days per week today, and up to 4 as the team grows.
Where this can lead
This role is a launchpad. As the group grows, it can evolve toward corporate secretary or legal operations responsibilities.
Why SwissBorg:
- 🪙 Annual BORG bonus
- ⏰ Flexible working hours
- 🏖️ 25 days annual leave plus local bank holidays
- 📚 Learning and development budget
- 💻 MacBook and home office budget
- ✈️ Team and wider company retreats
- 📱 SwissBorg Premium account
- 📈 VSOP share options
- 🤗 BORG welcome bonus