Office Manager

The Office Manager will provide high-level administrative, coordination, and organizational support to the COO and the executive team. This role requires a dynamic individual who can manage day-to-day office operations, assist in executive communications and reporting, and support project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

Key Responsibilities:

Executive Support & Office Management

- Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
- Coordinate internal meetings, take minutes, and follow up on action items.
- Maintain confidentiality of sensitive information and communications.
- Serve as a liaison between departments, the COO’s office, and external stakeholders.

Administrative & Reporting Duties

- Prepare and compile executive reports, presentations, and meeting materials.
- Support documentation, data entry, and file management systems (both digital and physical).
- Track deadlines, key performance indicators, and office workflows.

Design & Project Coordination

- Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
- Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
- Maintain the aesthetic and functional quality of executive workspaces.

Other Duties

- Assist with event planning and college functions coordinated by the executive office.
- Manage inventory and procurement of office supplies for executive teams.
- Perform additional duties as assigned by the COO.

Requirements

Required:

- Bachelor’s degree in Business Administration, Office Management, or a related field.
- 3+ years of experience in an executive administrative or office management role.
- Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
- Strong written and verbal communication skills (English and Arabic preferred).
- Excellent organizational and time management abilities.

Preferred:

- Experience working in an academic or medical environment.
- Familiarity with interior design principles or project coordination.
- Knowledge of document/report formatting for executive and institutional use.

Key Competencies:

- Professionalism and discretion.
- Attention to detail and problem-solving ability.
- Adaptability and initiative.
- High degree of cultural and interpersonal sensitivity.