Afterschool Coordinator

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Application Instructions

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Position Overview
The Afterschool Coordinator will work with the Impact Department to implement and maintain high quality Afterschool programming in City Year partner schools. On a daily basis, the Afterschool Coordinator will support the successful implementation of high-quality afterschool programming across the organization's 16 partner schools. Working under the direction of the Afterschool Manager, the Coordinator serves as a key site-based support for program delivery by coordinating day-to-day operations, supporting recruitment and enrollment efforts, monitoring program quality, and fostering strong relationships with school staff and AmeriCorps Members. The Coordinator regularly rotates among partner schools to provide hands-on implementation support, ensuring consistency, responsiveness, and alignment with organizational priorities and grant requirements. The Afterschool Coordinator  will report to the Afterschool Manager.

This is a year-round, part-time, hourly position at 25 hours/week during the school year and 20 hours/week during the summer, $20/hour, and grant-funded through April 2029. This position is not benefits eligible.

The role requires 5 days in-person at Philadelphia and Norristown area schools with the ability to work occasional evening hours.

Job Description

Minimum Qualifications

- High school diploma or GED required

- 1-2+ years of experience in child development, education, social services, or comparable experience

- Authorized documentation to work in the United States of America

- Criminal background history clearance to work with school-age children

Preferred Qualifications

- Deep understanding of positive youth development, social-emotional learning, and evidence-based practices that support student success

- Strong organizational and project management skills, with the ability to manage multiple priorities across numerous sites

- Ability to build collaborative relationships with school staff, students, families, and community partners

- Experience supporting youth development, expanded learning, afterschool, or educational programs

- Strong communication and interpersonal skills, including the ability to coach and support frontline staff

- Ability to use data to monitor implementation, inform decision-making, and support continuous improvement

- Commitment to creating positive outcomes for children and youth

- Ability and willingness to travel regularly to partner schools and work occasional evening hours to support afterschool programming and family engagement events

- City Year/AmeriCorps experience is a plus

Responsibilities

The Afterschool Coordinator will perform the following roles and responsibilities as described below:

Program Management

- Support the day-to-day implementation of afterschool programming across 16 partner schools

- Rotate among partner schools to ensure high-quality and consistent program implementation and to respond to emerging site needs

- Identify implementation challenges and communicate opportunities for improvement to the Afterschool Manager

Coaching and Capacity Building

- Provide direct, on-site support to AmeriCorps Members and school-based staff delivering afterschool activities

- Assist with the planning, coordination, and execution of academic, enrichment, and social-emotional learning activities

- Ensure that afterschool programming is delivered in accordance with organizational standards, grant expectations, and school-specific priorities

- Help establish and maintain systems, routines, and materials that promote effective and efficient program operations

Student Recruitment and Engagement

- Support student recruitment, enrollment, and retention efforts across partner schools

- Work with school staff and AmeriCorps Members to maintain strong student participation and regular attendance

- Assist in developing and implementing strategies that promote student engagement, belonging, and positive youth development

- Help coordinate family communication and outreach efforts related to afterschool participation and special events

School Partnerships and Communication

- Build and maintain positive working relationships with school administrators, teachers, and partner staff

- Serve as a liaison between schools and the Afterschool Manager by communicating site needs, successes, and emerging challenges

- Participate in meetings with school-based stakeholders to support program planning and coordination

- Collaborate with Impact Managers and other organizational staff to ensure afterschool programming is aligned with broader student support efforts

Program Quality, Data, and Compliance

- Conduct regular site visits and observations to monitor program quality and implementation fidelity

- Collect, maintain, and verify program documentation, including enrollment records, attendance logs, activity records, and other grant-required materials

- Support the collection and entry of participation and outcome data to ensure accurate and timely reporting

- Monitor day-to-day compliance with organizational policies, grant requirements, and student safety protocols

- Escalate concerns related to program quality, safety, or compliance to the Afterschool Manager in a timely manner

Team Support and Continuous Improvement

- Provide ongoing guidance and implementation support to AmeriCorps Members facilitating afterschool programming

- Participate in and help facilitate trainings, professional development sessions, and communities of practice for staff involved in afterschool programming

- Share effective practices and lessons learned across partner schools to strengthen program consistency and quality

- Contribute to continuous improvement efforts by providing feedback, identifying trends, and recommending operational enhancements

Collaboration & Learning

- Collaborates effectively with teammates to achieve shared goals and foster an inclusive environment

- Role models a growth mindset and commitment to City Year’s culture and values (https://www.cityyear.org/about/values/) as a leader within a youth-serving organization

- Performs additional responsibilities as assigned by the direct supervisor to advance City Year’s mission

Competencies

In order to succeed in this role, an applicant must have the following competencies:

- Collaboration: Connects with stakeholders to identify shared interests; partners with others to incorporate different perspectives toward a common goal
- Teamwork: Actively contributes to shared projects with the understanding that team success is personal success
- Learning: Strives to continuously develop and improve self, teams, and organization
- Flexibility: Changes course quickly and thoughtfully when faced with new or unanticipated circumstances
- Problem-Solving: Identifies opportunities to make improvements; gathers information; connects related and unrelated concepts; integrates findings into actionable solutions

Technical & Functional Skills

- Proficiency with Microsoft Office Suite

- Experience with Salesforce, Power BI, or similar systems is a plus

Physical requirements

- Be physically present on campus during work hours

- Move about the classroom, school campus and off site venues as needed during work hours

- Lift and carry instructional materials, books, and supplies up to 25 pounds

- Have sufficient vision to read printed materials, a computer screen, and observe student activities

- Have sufficient hearing to understand conversations in person or over the phone

- Speak clearly and be understood by students, parents, and colleagues

- Open doors or operate a computer and other instructional technology

- Supervise students indoors and outdoors, including during inclement weather

Working Conditions

- Operates in school and professional office setting using standard office equipment

- Frequent travel to school partner sites, company events or training

- Typical schedule: Monday–Friday, 20-25 hours per week, with occasional extended hours as needed

- Moderate noise level typical of a school environment

- Requires reliable transportation for travel as part of job duties

Benefits

This role will not be eligible for City Year's benefit packages and is contingent upon completion of all satisfactory background checks, verification of your eligibility to work in the United States, and any other documentation that may be required.

Employment at City Year is at-will.

City Year does not sponsor work authorization visas.