Commercial Property Assistant

Salary:
£25,936.00 - £28,000.00 Per year
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Here at  Sovereign Network Group  we provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives, and you'll share the satisfaction of doing something that really matters in a environment where your health and safety is important to ensure you and your colleagues stay safe and well, everywhere, every day.

We are looking for an organised, proactive and customer-focused Commercial Property Administrator to join our Strategic Asset Management team. Based at our Basingstoke Office , this is an excellent opportunity for someone with strong administrative skills and an interest in commercial property to play a key role in supporting the management of our commercial assets and ensuring the smooth operation of the department.

What you'll be doing:

- Act as the first point of contact for commercial property-related enquiries, responding to internal and external stakeholders in a professional and timely manner.
- Maintain accurate electronic and physical records, ensuring documents are securely stored and easily accessible.
- Manage and update databases, contact records and filing systems.
- Raise and process purchase orders, requisitions and payments, resolving queries and ensuring compliance with financial procedures.
- Support the day-to-day administration of commercial units under the direction of the Head of Commercial Property.
- Liaise with the Company Secretary to coordinate document signing and sealing processes.
- Build and maintain positive relationships with commercial tenants, responding to enquiries and requests efficiently.
- Monitor and maintain tenant compliance records, requesting and filing documentation as required.
- Support lease renewals, re-lettings and other property transactions by liaising with external solicitors and surveyors.
- Assist in producing consultant appointment contracts and letters of appointment.
- Prepare minutes, reports, spreadsheets, presentations and other business documents to a high standard.

What we're looking for:

Essential:

- Strong administrative and organisational skills with excellent attention to detail.
- Good working knowledge of Microsoft Excel and other Microsoft Office applications.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritise workload effectively.
- Strong customer service and stakeholder management skills.
- Ability to handle confidential information with discretion and professionalism.
- Commitment to high ethical standards, integrity and honesty.
- A collaborative approach and ability to build effective working relationships.

Desirable:

- Previous experience within commercial property, real estate, asset management or a related environment.
- Experience working with tenants, contractors, solicitors or surveyors.
- Knowledge of property administration processes and compliance requirements.

Job Description

We have some great benefits at SNG, including:

- 25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days)
- Chance to buy or sell holiday as part of our flexible benefits package
- 3 additional wellbeing days and 2 paid volunteering days
- Generous matched pension scheme up to 12% and Life cover at 4x salary
- Enhanced maternity/paternity/adoption pay
- Options for private medical insurance, dental insurance and critical illness cover
- Wellbeing discounts, including Gym Memberships and access to a 24/7 virtual GP service

At Sovereign Network Group, we are passionate about inclusion for all and creating a workplace where everyone can thrive. We are committed to our Equality Diversity and Inclusion strategy and believe that you can truly be yourself at SNG. Take a look at our careers site to learn more about us and our values.