About this role
POSITION SUMMARY
Responsible for supporting Risk Management functions including vendor risk monitoring, contract management, business continuity, policy management, claims coordination, lender fraud liability searches, and maintenance of risk management systems and records.
ESSENTIAL REQUIREMENTS
- Conduct ongoing critical vendor monitoring through internet searches, major news sites, SEC filings, regulatory agencies, press releases, company websites, and report items of concern.
- Upload and maintain contracts and agreements in Nvendor and related contract management systems.
- Receive and review new preferred vendor packets from Administrative Services and coordinate the vendor risk assessment process by submitting documentation for risk rating approval.
- Review, analyze, and approve vendor Certificates of Insurance (COIs) to ensure compliance with organizational insurance requirements and risk management standards.
- Maintain accurate vendor records by uploading required documentation into the vendor management system (Nvendor) and updating the Insurance Tracking Spreadsheet.
- Maintain new contract inventories and support contract retrieval and expiration monitoring.
- Identify and onboard new vendors by reviewing Accounts Payable reports and business debit card transactions, researching vendor services and relationship ownership, coordinating with internal stakeholders as needed, and maintaining accurate vendor records in Nvendor.
- Review business debit card activity to identify new vendor relationships and update vendor management records.
- Assist with the administration and maintenance of the Business Continuity (BC) program, including tracking annual reviews and updates of business unit continuity plans.
- Coordinate annual business continuity reviews with business unit leaders to ensure plans, recovery strategies, key personnel, and critical process information remain accurate and current.
- Collect, compile, and maintain BC documentation and update SourceNet.
- Support BC exercises, tabletop tests, and program improvement initiatives by coordinating communications, documentation, and results tracking.
- Gather Key Risk Indicator (KRI) data from business units, validate submissions, and maintain reporting schedules and tracking records.
- Help prepare KRI reports, trend analyses, and management summaries to support risk monitoring and reporting activities.
- Follow up with business units regarding overdue BC reviews, KRI submissions, testing requirements, and corrective action items.
- Track vendor certificates of insurance, request renewals, and update Nvendor records.
- Facilitate corporate policy review, approval, publication, and maintenance processes.
- Maintain Policy Management Portal records and SourceNet policy documentation.
- Receive Global Companion Insurance policy. Copy and laminate included card to distribute to individuals listed as Foreign Travel Memo Recipients. Make annual updates to list of recipients.
- Assist with risk management projects as assigned.
- Maintain regular and predictable attendance.
- Complete all required compliance training and comply with applicable laws, regulations, and corporate policies.
- Regular and predictable attendance is an essential requirement of the position.
- Responsible for the completion of all compliance training related to the position.
- Understands all applicable laws and regulations that apply to the position and comply with the requirements.
NON-ESSENTIAL FUNCTIONS
Performs all other duties as assigned.
EXPERIENCE / SKILLS
- One or more years of risk management, contract management, legal support, vendor management, or related experience preferred but not required.
- Strong proficiency in Microsoft Word, Excel, Outlook, and related business systems.
- Strong analytical, organizational, and communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to maintain confidentiality and exercise sound judgment.
- Attention to detail and accuracy.
EDUCATION
Bachelors degree preferred.
TRAVEL REQUIREMENTS
Ability to travel to all locations as well as ability to travel overnight, as needed for meetings, projects, training, seminars, etc.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.
EQUIPMENT
MS Office PC, phone and standard office equipment.