Executive Administrative Assistant

Become an integral part of a team where each day brings something new and your organizational excellence makes a direct impact. This is a platform for professional growth and skill enhancement on a results-oriented team that values precision, discretion, and quality.

As an Executive Administrative Assistant at JPMorganChase within Wealth Management Technology, you will partner closely with senior leaders to keep their days running seamlessly, representing them and the group with professionalism and sound judgment. You will manage complex calendars, coordinate meetings and global travel, and own recurring administrative deliverables that keep the organization moving. Your work directly enables leadership to focus on strategic priorities, and you will use approved productivity and AI-enabled tools to work efficiently and accurately. You will thrive in a fast-paced environment where attention to detail, proactivity, and collaboration matter every day.

Job Responsibilities

- Maintain complex and detailed executive calendars with accuracy, urgency, and strong awareness of business context.
- Monitor emails, meeting requests, shared notes, and trackers throughout the day to drive timely action and follow-through.
- Screen and prioritize incoming meeting requests using manager direction, senior stakeholder priorities, and business urgency, exercising discretion in sharing information.
- Manage calendar changes carefully, accounting for recurring series, time zones, attendee availability, out-of-office conflicts, room availability, and travel buffers.
- Schedule meetings across globally distributed teams, selecting times that respect each participant's standard local working hours.
- Establish and maintain recurring leadership meeting cadences, including one-on-ones, skip-level meetings, and staff meetings.
- Coordinate logistics for internal and external meetings, travel, and events, including attendees, conferencing, materials, catering, and day-of support.
- Arrange complex domestic and international travel, including transportation, lodging, itineraries, and calendar alignment.
- Process invoices and travel and expense claims, ensuring compliance with policy and timely completion.
- Produce and maintain high-quality emails, spreadsheets, presentations, and trackers, including headcount and financial tracking with accurate reconciliation.
- Apply approved AI-enabled and automation tools to improve efficiency across calendar analysis, email drafting, meeting preparation, and follow-through, while tracking open items to completion and escalating risks in advance.

Required Qualifications, Capabilities, and Skills

- Five years of administrative experience, including support of senior leaders in a fast-paced environment.
- Advanced ability to organize and manage competing priorities, time-sensitive deliverables, and shifting deadlines.
- Demonstrated executive calendar-management expertise, including recurring series, conflict resolution, scheduling across time zones, and travel buffers.
- Discretion and sound judgment in confidential situations, with proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills, including proactive follow-up and escalation.
- Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, OneNote, and Teams.
- Proficiency with AI-enabled productivity tools and a willingness to apply them in daily work to improve accuracy, in line with firm confidentiality and data-handling requirements.
- Excellent etiquette and the ability to work independently, clarifying requirements before acting when instructions are ambiguous.

Preferred Qualifications, Capabilities, and Skills

- Experience supporting leaders at the Managing Director level or equivalent, or above.
- Experience supporting technology, wealth management, financial services, or globally distributed teams.
- Experience identifying and streamlining recurring administrative processes through automation, templates, or trackers.
- Experience supporting leadership meetings, team events, and onboarding and offboarding operations.
- College degree.

This role requires five days in the office (Mon–Fri) and will not support hybrid options