About this role
Principal Duties and Responsibilities:
- Provides a wide array of administrative support, including word processing, scanning, copying, fielding telephone calls, distributing incoming mail, routing inquiries received in the Department, managing departmental office supplies, managing electronic and hard copy records, etc.
- Coordinates numerous calendars and communicates with internal and external contacts to schedule meetings and other events; manages calendars for select attorneys.
- Serves as the principal point of contact with Company Directors and their assistants for the scheduling of Board and committee meetings, and assists Directors with access to Board materials and Company resources.
- Handles the logistics of Board of Director and other internal meetings (i.e., scheduling rooms and IT resources, handling catering needs, and assisting on-site with meeting set-up and break-down).
- Prepares, or assists with the preparation of, miscellaneous documents, including meeting attendance records and meeting minutes.
- Assists with the maintenance of records and data in the Department’s matter management and contract management platforms.
- Makes travel arrangements as required, through the Company travel agent or directly with vendors.
- Prepares invoices for payment and processes check requests and travel and business expense reimbursement requests .
- Prepares monthly estimates of accrued outside counsel expenses; assists with annual Departmental budget preparation.
Performs other similar and related duties as required.
MINIMUM QUALIFICATIONS:
The successful candidate will have a minimum of a Bachelor's degree or equivalent and substantial administrative experience in an in-house legal department, law firm, governmental legal office, or similar executive-level professional environment. The successful candidate will have experience with spreadsheets, expense reporting, invoice processing, basic accounting activities, and preparing correspondence and meeting materials. Proficiency in Microsoft Office Suite and Adobe Acrobat, the ability to handle highly confidential information with discretion are required. Experience in the insurance, investment, or financial services industry is preferred, as is experience supporting senior executives and board members. The ideal candidate will be proactive, able to anticipate departmental and attorney needs, and possess exceptional communication, professionalism, discretion, tact, initiative, and attention to detail. They must thrive in a fast-paced environment, effectively manage competing priorities, and have prior experience supporting legal professionals in an in-house legal department, law firm, or governmental legal environment.
Salary Range:$90,000 - $110,000 (depending on relevant experience, skills, and credentials). This position is eligible to participate in Ullico Inc.’s (“Ullico”) annual incentive compensation program. An incentive award is contingent upon Ullico meeting financial goals set by the Ullico Board of Directors and your individual performance. The elements of the program, including eligibility, the range of potential incentive compensation, and the factors that determine the payment, will be shared with you after you become employed.
We offer a competitive starting salary and an outstanding benefits package including:
Health/Dental/Vision
Pension
401K
Health Savings Account
Life Insurance
Paid Time Off