About this role
WOPX Associate Coordinator
- Role & Grade: Office Coordinator Associate
- Length of engagement: 3 months at minimum
- Expected start date: Nov 9
- Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office.
- Requirements:
Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
- Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.
- Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors, food and beverage set up, room set up ensuring a smooth experience for hosts and guests.
- Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems
- Administration: Ensure phone calls are answered promptly and open, sort and distribute mail when authorised.
- Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.
- Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.
- Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.
- Budget Management: Maintains records of spend against allocated regional budget.
- Executive Support: On an as needs basis, complete tasks for senior leaders including expense processes, calendar management and email inbox management.
- Logistics: Arrange for package collection and distribution, complete the physical movement of documents and or people to required locations and parties for stamping and or signing.
Core Technical Competencies (what)
- Customer service
- Tech-savvy
- Ability to complete physical labor (lifting and moving)
Core Leadership Competencies (how)
- Problem-solver
- Execution mindset