Bilingual Receptionist

Job Title: Bilingual Receptionist Job Description
The Bilingual Receptionist / School Administrative Assistant supports the day-to-day operations of a busy school office. This role serves as the first point of contact for students, parents, visitors, and staff, providing professional reception, clerical, and administrative support. The position requires strong customer service skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, front-office environment while maintaining a welcoming and organized atmosphere.
Responsibilities
- Greet and assist students, parents, visitors, and staff as they enter the school, ensuring a professional and welcoming first impression.
- Answer incoming phone calls, take accurate messages, and direct calls promptly to the appropriate staff members.
- Respond to general questions from parents and visitors in a professional, courteous, and friendly manner.
- Maintain student attendance records and assist with daily attendance tracking to ensure accurate and timely reporting.
- Update student contact information, emergency contacts, and other school records, ensuring data is current and accurate.
- Prepare and distribute school notices, letters, calendars, class lists, and other communications to students, families, and staff.
- Assist with staff attendance records and provide accurate information needed for payroll processing.
- Help coordinate substitute coverage when staff members are absent, ensuring classrooms and offices are adequately staffed.
- Sort, open, and distribute incoming mail and correspondence to the appropriate individuals or departments.
- Maintain student and staff files in an organized manner while ensuring confidentiality and compliance with school policies.
- Order and maintain office and school supplies, monitoring inventory and placing orders as needed.
- Assist with photocopying, filing, data entry, scanning, and other general office duties to support daily operations.
- Provide administrative support to school leadership, teachers, and staff as needed, including preparing documents and handling routine inquiries.
- Maintain a professional, organized, and welcoming front-office environment that reflects the values of the school.
- Follow school safety procedures, including properly directing visitors and ensuring they follow sign-in and identification protocols.
- Perform additional clerical and administrative duties as assigned to support the smooth operation of the school office.
- Work closely in a small office setting, collaborating daily with leadership and colleagues on tasks such as copying, filing, and document handling.
- Support administrative processes related to the automotive and insurance sectors, gaining exposure to documents and workflows in the car industry and various insurance organizations.
Essential Skills
- Fluency in two languages, with the ability to communicate clearly and professionally in both in person, over the phone, and in writing.
- Proven administrative support experience in a front desk, receptionist, or office environment.
- Strong data entry skills with high attention to detail and accuracy.
- Customer service orientation, with the ability to remain professional, patient, and courteous in all interactions.
- Front desk and reception experience, including handling phones, visitors, and inquiries.
- Proficiency in Microsoft Office applications, including Outlook, for email and calendar management.
- Experience with filing, scanning, and organizing paper and electronic records.
- Ability to handle confidential information with discretion and maintain secure student and staff files.
- Strong organizational skills with the ability to manage multiple tasks and priorities in a busy office.
- High School Diploma.
Additional Skills & Qualifications
- Experience in receptionist, secretarial, or administrative assistance roles.
- Background in customer service, particularly in reception or front desk settings.
- Familiarity with administrative processes in educational, medical, or office environments.
- Comfort working with administrative and insurance-related documents.
- Ability to collaborate effectively in a small office setting and support leadership and staff.
- Strong written and verbal communication skills in both languages used in the role.
- Professional demeanor and reliability, with a focus on punctuality and consistency.
Work Environment
This role is based in a small, professional office within a school setting. The standard schedule is Monday through Friday, from 8:00 AM to 3:00 PM, for a 35-hour work week. The receptionist works closely with office leadership and colleagues on a daily basis, with frequent tasks involving copying, filing, scanning, and handling paperwork. The environment is front-facing and customer-focused, with regular interaction with students, parents, visitors, and staff. The dress code is business professional, reflecting the formal and customer-facing nature of the role. The position offers the opportunity to gain valuable experience in the car industry and to learn about various insurance organizations through exposure to related administrative processes and documentation.
Job Type & Location
This is a Contract position based out of Blauvelt, NY.
Pay and Benefits
The pay range for this position is $16.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Blauvelt, NY.
Application Deadline
This position is anticipated to close on Nov 11, 2026.
Workplace Type
This is a fully onsite position in Blauvelt,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.