Service Project Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies , and through our businesses including Trane®  and  Thermo King ,  sustainability is not just how we do business—it is our business.  Do you dare to look at the world's challenges and see impactful possibilities?  Do you want to contribute to making a better future?  If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Trane has a new exciting opportunity to join our Upper Midwest Region organization as a  Service Project Administrator  in our Chicago Commercial Sales office , located in Willowbrook, IL. Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with our region's Area Service Managers and assigned service team members to ensure the timely completion of each project.

Key Responsibilities

- Coordinate and manage project documentation to support the timely and accurate execution of service projects
- Issue certificates of insurance and related documentation using Exigis Risk Management software
- Administer the tax exemption certificate process through Tax Certify
- Manage customer and vendor contractual documentation, including master service agreements, non-disclosure agreements, and onboarding applications
- Coordinate vendor credentialing requirements through the Appruv platform
- Support procurement and purchasing activities within the Oracle application
- Prepare and issue subcontracts for specialized vendor services
- Generate, analyze, interpret, and distribute assigned reports to support operational visibility and decision-making
- Maintain effective communication and collaboration with internal stakeholders and service team members

Qualifications:

- One-year certificate from college or technical school; or six (6) months to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high paced environment.
- Experience with Microsoft Office programs.
- Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
- Flexibility to work overtime as required.

Annual Base Salary Range or Hourly Base Pay Range:
$59,153.33 - $83,090.00
Compensation Type:
Exception Hourly
Incentive Eligible:
No
Sales Commission Eligible:
No

Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience,  travel requirements, and union designation.   Our compensation range is generally based on the national average for the country.  Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes  up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer:  Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role:
Yes
The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.