People & Culture Generalist

Description

Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company.

The People & Culture Generalist manages daily people operations for a workforce of approximately 225 employees. Reporting to the Chief People Officer, this position owns onboarding and offboarding, employee records, HRIS administration, payroll preparation and reporting, and routine benefits administration. The Generalist partners with the P&C Business Partner, managers, and external providers to deliver accurate, responsive employee services and coordinated compliance support. Payroll processing is outsourced; this role manages internal inputs, review, reporting, and follow-up.

Requirements

Essential Functions

People Operations and Compliance

• Administer daily HR processes consistently with company policies and applicable requirements; maintain confidential, complete employee records and conduct recurring audits.

• Maintain HRIS data, approved status changes, attendance, and other workforce reports.

• Maintain the compliance and safety calendars; track training, certifications, regulatory documentation, and monthly safety and vehicle reporting. Follow up on missing items and escalate overdue requirements.

• Coordinate retirement plan census data, audit requests, and filing documentation with providers; track deadlines and route items to the CPO and authorized reviewers.

Employee Lifecycle Management

• Own onboarding after offer acceptance, including pre-employment coordination, orientation, required forms, and new hire checklists.

• Coordinate offboarding after the separation decision, including documentation, access removal requests, asset recovery follow-up, and payroll and benefits handoffs.

Payroll Preparation and Reporting

• Collect approved payroll changes, monitor timecard and time-off approvals, and validate hours, earnings, deductions, and employee data before submission to the outsourced payroll provider.

• Review and reconcile payroll previews and reports, research discrepancies, coordinate corrections and final pay, and obtain independent approval before payroll release.

• Prepare recurring and ad hoc payroll reports and supporting reconciliations for P&C and Finance; respond to employee pay questions and coordinate provider resolution.

• Maintain payroll calendars, checklists, and documentation; cross-train the designated backup. Support Expensify reconciliation and reporting, with Finance retaining expense and payment approval.

Benefits and Leave Administration Support

• Administer benefit eligibility, enrollments, life events, terminations, carrier invoice and deduction reconciliations, and routine employee inquiries.

• Coordinate annual enrollment communications, employee sessions, election tracking, vendor follow-up, and deduction verification for benefit programs.

• Track leave documentation, notices, dates, pay treatment, and benefits continuation under the Business Partner’s case direction. Escalate accommodation, return-to-work, and employee relations decisions.

• Provide administrative support for workers’ compensation records and reporting as directed by the Business Partner.

Engagement and Employee Support

• Coordinate birthdays, anniversaries, recognition, newsletters, employee events, training logistics, and key department milestones within approved plans and budgets.

• Manage shared inbox intake, answer routine policy and process questions.

Knowledge Skills and Abilities

• Strong organization, attention to detail, numerical accuracy, and ability to manage recurring deadlines and competing priorities.

• Working knowledge of California employment practices, HR recordkeeping, payroll preparation, benefits administration, and employee lifecycle processes.

• Proficiency with HRIS and payroll platforms, Excel, Word, Outlook, and reporting tools; Paylocity experience preferred.

• Clear written and verbal communication, sound judgment, confidentiality, and a responsive service approach with employees, managers, and providers.

- AI experience and familiarity with ChatGPT, Claude, Gemini or other AI tools.

Qualifications

• Three or more years of progressive HR operations or Generalist experience, including hands-on payroll preparation, reporting, and benefits administration.

• Experience coordinating onboarding, offboarding, HRIS transactions, and employee record audits.

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered.

• PHR or SHRM-CP certification preferred.

- Spanish language proficiency preferred.

Work Environment and Position Scope

• Onsite office position with occasional visits to company locations and support for employee events or orientations.

• Works independently on established processes and escalates exceptions and decisions beyond assigned authority. No direct reports.

• Performs essential functions with or without reasonable accommodation. Duties may evolve based on business needs.

At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP.

We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP.

Salary Description
$34-39