Administrative Officer 2 - Westwood Main OR

The Administrative Officer 2 is responsible for providing administrative support to the Director of OR Services, Director of Nursing & Operations, OR Services, and the Administrative Nurse Team. The Administrative Officer 2 is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services rendered the Director, Assistant Director, Clinical Instructor, Nursing, Physicians, and Hospital Administration. The Administrative Officer 2 is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. you are responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. You will participate in setting, implementing, communicating, and maintaining standards of performance in each area.

Required:
- Demonstrates strong computer and technology skills, with proficiency in operating systems and familiarity with EPIC Care Connect and other computer-based applications used in the healthcare environment.
- Skilled in typing business correspondence at 60–70 words per minute with accuracy.
- Skilled in editing correspondence for proper grammar, spelling, and punctuation, with knowledge of standard business letter formats and the ability to prepare tables, charts, diagrams, and educational presentation materials.
- Proficient in establishing and maintaining confidential subject files and protecting patient privacy.
- Possesses working knowledge of medical terminology and the ability to communicate effectively in English.
- Able to communicate clearly, professionally, and courteously with staff, healthcare providers, patients, and families.
- Maintains cooperative working relationships with employees and multidisciplinary healthcare teams.
- Skilled in prioritizing responsibilities, organizing information efficiently, and minimizing duplication of effort.
- Knowledgeable of and compliant with UCLA Medical Center and departmental policies, procedures, and organizational structure.
- Maintains professionalism, tact, flexibility, and adaptability when implementing scheduling protocols and changes.
- Able to work effectively in an environment with frequent interruptions and distractions.
- Maintains patient- and family-centered communication, respecting developmental and chronological age-related needs.
- Recognizes when assistance or guidance is needed, works within the scope of responsibility, and responds appropriately to emergencies.
- Able to accommodate departmental shift change
- Able to lift and carry packages weighing up to 30 pounds, and safely perform required sitting, walking, stooping, reaching, and handling tasks.

As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.