UNIV - Program Manager II -Waste & Env Programs

Job Description Summary
The Program Manager II - Waste & Environmental Programs (WEP) position is a pivotal role within our organization, responsible for leading the URM - Workplace Health and Safety WEP team in the strategic planning and execution of departmental initiatives and leading all specialized Waste (Infectious, Hazardous, Pathological, Chemo, Sharps, etc.) Environmental (Asbestos, UST/AST, Air Permitting), Safety and Emergency Response programmatic endeavors. This role demands a highly skilled individual with a robust understanding of operational and contract management, who can effectively lead teams and foster a productive work environment. The Program Manager II - WEP will be instrumental in ensuring the alignment of departmental objectives with the organization's mission and vision. This position requires exceptional problem-solving abilities, a strong capacity for decision-making, and a keen eye for detail. The successful candidate will be adept at managing multiple projects simultaneously while maintaining the highest standards of quality and efficiency. Key areas of focus will be contract management, budget adherence and tracking, vendor relations, staff development, and project management. Collaboration across various departments will be paramount, including management of both Charleston campus and offsite locations on and off of the peninsula, and the Program Manager II will be expected to serve as a liaison to facilitate effective communication and promote best practices. Furthermore, this role will necessitate a commitment to continuous improvement and innovation, ensuring that the department remains competitive and responsive to the evolving needs of our stakeholders. As an integral member of the leadership team, the Program Manager II will play a critical role in driving the future success of the organization and will be expected to embody the values and principles that define our workplace culture. Preferred experience and certifications as follows: DOT  Materials Certification, Hazwoper Certification, RCRA Hazardous Pharmaceuticals Certification, extensive contract, vendor and project management experience.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type​
Classified

Cost Center
CC002112 UNIV - COO - WPHS - Occupational Safety

Pay Rate Type
Salary

Pay Grade
University-GEN12
Pay Range
81,192.00 - 113,730.00 - 146,166.000

Scheduled Weekly Hours
40

Work Shift

Job Description

20% - Regulatory and Compliance Reporting

- Interpret and apply all applicable federal, state, and local regulations, including SC DHEC’s Infectious Waste Management Act and EPA hazardous waste regulations under RCRA.
- Prepare, submit, and maintain   mandatory regulatory reports , such as: SC DHEC Infectious Waste Annual Reports, EPA Biennial Hazardous Waste Reports, Air/Water Quality Permits and Stormwater Compliance Reports.
- Manage site inspections, audits, and respond to notices of violation (NOVs) or corrective action requests from SC DHEC or the EPA.
- Oversee the proper segregation, packaging, labeling, storage, and transport of regulated medical waste (RMW).
- Lead audits to ensure that waste vendors are compliant with manifest tracking and DHEC transportation rules.
- Train staff on infectious waste handling protocols and maintain documentation of training records
20% - Contract Management and Vendor Development Programs
- Directs the development and execution of contract management strategies and vendor development initiatives within the URM Workplace Health and Safety group, with focus on the Charleston Market as well as partnerships with University, MUHA, MUSC-P and MUSC Enterprise development for Waste and Environmental Program management and development.
- Negotiate terms and conditions with vendors to ensure favorable agreements and compliance with regulatory standards.
- Oversee the performance evaluation of vendors, ensuring that deliverables meet established expectations and standards of quality.
- Develop, implement, and maintain contract management policies and procedures to streamline operations across departments.
- Identify and assess potential vendors, establishing a comprehensive vendor management framework to support organizational needs.
- Collaborate with internal stakeholders to understand requirements and align vendor capabilities with organizational goals.
- Provide training and support to internal teams on contract management best practices and vendor relations.
- Identify risks associated with contracts and propose mitigation strategies.

20% - Program Strategy and Sustainment

- Develop and implement strategic plans to enhance program efficiency and sustainability in the areas of Waste and Environmental Programs, Emergency Response Programs, Safety Team Initiatives.
- Conduct comprehensive assessments of current programs to identify strengths, weaknesses, and opportunities for improvement.
- Collaborate with multidisciplinary teams to ensure alignment of safety programs with organizational goals.
- Utilize data analysis to inform decision-making and resource allocation for safety initiatives.
- Establish and maintain partnerships with stakeholders to promote collaboration and support for program goals.
- Ensure compliance with all relevant regulations, standards, and best practices in health care delivery.
- Monitor program performance through regular evaluation metrics and reporting systems.

20% - Program Financial Operations and Budget Management

- Manage all fiduciary responsibilities as it pertains to the Waste (Infectious, Hazardous, Sharps, Chemo, Pathological, and Special Project), Environmental Program (Asbestos, UST/AST, Air Permitting) and Emergency Response Program (Confined Space, On-Call and Trouble Call, Hazardous Materials Training).
- Develop, implement, and manage the WEP Program budget in alignment with organizational goals utilizing continuous process improvement skills to identify cost-saving initiatives.
- Monitor and analyze budget performance, identifying trends and variances to drive improved financial decision-making.
- Prepare detailed financial reports and presentations for departmental and executive leadership review.
- Collaborate with department leadership to forecast and assess future budgetary needs and resource allocation.
- Ensure compliance with financial policies, procedures, and regulations, providing training and support as needed.

20% - Human Capital - Leadership and Staff Development

- Create a sustainable coaching and rounding schedule for the Environmental Health Manager III and Environmental Health Manager II positions within the URM Workplace Health and Safety WEP team to encourage professional development and growth within their respective roles.
- Design, deliver, and evaluate training and enrichment opportunities that enhance Emergency Response skills, leadership, and development skills across the department leading to staff retention and growth.
- Foster a culture of engagement and collaboration among staff at all levels through innovative programs and initiatives.
- Serve as a trusted advisor and coach to the URM Workplace Health and Safety - WEP team to enhance their effectiveness and engagement.
- Manage the recruitment process, including job postings, resume screening, interviewing, and onboarding of new employees within the URM Workplace Health and Safety - WEP team.
- Enhance employee engagement through various initiatives, training programs, and professional development opportunities.
- Participate in all Leadership Training and Development Departmental Initiatives
- Attend all scheduled meetings, trainings and coaching's on-time and prepared to review as requested.

Additional Job Description
Minimum Requirements: A bachelor's degree and four years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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