Contracts Administrator

Contracts Administrator

About the Role

We are seeking a highly organized and detail-oriented Contracts Administrator to support the management of contracts, legal documentation, and administrative processes across the organization. This role is ideal for a professional who excels in a fast-paced environment, enjoys coordinating multiple priorities, and serves as a key liaison between internal stakeholders, customers, vendors, and legal counsel.

Key Responsibilities

- Manage and maintain customer contracts, subcontracts, purchase orders, non-disclosure agreements (NDAs), and other contractual documents.
- Review, edit, proofread, and track contract agreements, amendments, renewals, and redlined versions.
- Monitor contract expiration dates, renewal timelines, and key deliverables to ensure compliance and timely action.
- Maintain accurate contract records, filing systems, and document repositories.
- Coordinate correspondence related to contracts and serve as a point of contact for internal and external stakeholders.
- Support the contract lifecycle process from initiation through execution and document retention.
- Prepare and distribute contractual documents, reports, and related administrative materials.
- Schedule meetings, manage calendars, prepare meeting notes, and assist with contract-related projects.
- Conduct basic research and gather supporting documentation as needed.
- Provide administrative support to leadership, including travel coordination and special projects.
- Maintain strict confidentiality while ensuring professional and timely communication.

Qualifications

- Bachelor's degree or equivalent combination of education and relevant experience.
- Previous experience in contract administration, legal support, procurement administration, or a related business function.
- Experience reviewing, tracking, and managing contracts and supporting documentation.
- Familiarity with contract amendments, redlines, and document control processes.
- Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Excellent organizational, time management, and communication skills.
- High attention to detail with the ability to manage multiple priorities and deadlines.
- Strong problem-solving skills and ability to work independently while collaborating with cross-functional teams.
- Understanding of confidentiality requirements and professional business communications.

Preferred Qualifications

- Experience in corporate contract administration or legal operations.
- Construction, manufacturing, engineering, or project-based industry experience preferred.
- Experience using contract lifecycle management (CLM) systems or document management platforms.
- Background supporting legal, procurement, or compliance functions.
- Familiarity with purchase orders, vendor agreements, and subcontract administration.

Work Environment

This is a fully onsite position in a professional office environment. Standard hours are Monday through Friday, 8:30 AM to 5:30 PM . Limited scheduling flexibility may be available based on business needs. If you are a proactive professional who thrives on organization, accuracy, and supporting critical business operations, we encourage you to apply.
Job Type & Location
This is a Contract position based out of Glen Cove, NY.
Pay and Benefits
The pay range for this position is $40.00 - $42.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Glen Cove, NY.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Glen Cove,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.