Executive Productivity And AI Associate

We are currently seeking a high calibre professional to join our team as a Executive Productivity And AI Associate.

In this role you will:

Executive Support & Office Management

- Manage a complex global calendar across multiple time zones.

- Coordinate meetings, workshops, executive briefings, and external engagements.

- Manage travel, logistics, expenses, and administrative processes.

- Prepare meeting agendas, briefing materials, and follow-up actions.

- Monitor and prioritize communications, ensuring timely responses and stakeholder engagement.

- Maintain strong relationships with senior internal and external stakeholders.

AI-Powered Productivity & Automation

- Apply AI tools and copilots to improve executive productivity and operational efficiency.

- Design and implement AI-enabled workflows for recurring activities.

- Develop prompt libraries, knowledge repositories, and agent-based solutions.

- Automate meeting preparation, action tracking, stakeholder follow-ups, and reporting processes.

- Continuously identify opportunities to eliminate low-value administrative work.

- Act as a testbed for emerging EA productivity technologies and AI capabilities.

Continuous Improvement

- Challenge existing EA ways of working and identify opportunities for improvement.

- Build reusable EA processes that can scale across the organization.

- Develop expertise in EA AI tools and share best practices with colleagues.

- Actively seek to redesign and automate aspects of their own role.

To be successful you will need:

- Experience supporting senior executives in a fast-paced environment.

- Strong organizational and stakeholder management skills.

- Excellent written and verbal communication abilities.

- Ability to manage multiple priorities simultaneously.

- Strong problem-solving and critical thinking skills.

- High degree of discretion and professionalism.

Preferred Experience:

- Experience using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or equivalent platforms.

- Experience with workflow automation tools.

- Experience preparing executive presentations and briefings.

- Experience in technology, innovation, financial services, consulting, or strategy environments.

- Familiarity with project management and operational governance processes.