Project Coordinator

Job Title: Project Coordinator

Reporting to: Senior Project Manager

Business Unit: Substations

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Role purpose

The Project Coordinator role will be to support projects by delivering general office administration and project coordination.

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Responsibilities & Duties

Including but not limited to the following:

- Provide general support to Project Managers and Project Director.
- Act as a point of contact for business unit staff, contractors, customers and suppliers.
- Support the work planning process compiling work packages for issue to installation teams.
- Complete administration associated with procurement, fleet and other general duties.
- Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director
- Collation and input of timesheets on a weekly basis to a strict deadline
- Preparation of payroll reports for payment of monthly allowances
- Administration of expense payments
- Credit and Fuel card administration and analysis
- take/update meeting minutes as required.
- Populate accounting system with timesheet information
- Maintain records and file documents including:

Near misses, Positive Interventions, site Safety Audits and Inspections.
- Goods Received Notes
- Employee leave records

- Coordinate travel arrangements for staff members

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Key interfaces

Relationships with key stakeholders:

- BUGM
- Finance Business Partner
- Project Managers
- Project teams
- Functional support teams

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Person Specification

Qualifications and experience

The jobholder must be a motivated self-starter, possessing:

- A minimum of 2 years recent experience in providing administrative support within a busy office environment.
- Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
- Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
- A high level of accuracy and attention to detail is of the upmost importance
- Be able to work under pressure, be a team player and have a high level of self-motivation.
- Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable:

- Relevant additional qualifications which will assist in ensuring high levels of performance.
- Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.
- Previous experience of processing attendance timesheets.
- Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
- Knowledge of SAP purchasing module

Competencies

Required skills, knowledge, and abilities:

- Organisation skills
- Problem solving skills
- Good communication skills
- Critical thinking
- Working well in a team
- Self-motivation
- Good time management
- Excellent collaboration and people skills

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Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.