Events & Congress Intern (m/f/d) - based in Warsaw

What You Can Expect

During your internship, you’ll gain practical experience in international event and congress coordination while developing valuable skills in project coordination, communication, organization, and stakeholder management.

You’ll learn from experienced colleagues, take on real responsibilities, and gain insight into how congresses and events are planned and delivered within an international MedTech company.

Internship Details

- Duration: 6 months

- Working time: Approximately 20 hours per week, with the possibility to work up to 40 hours per week

- Contract type: Umowa zlecenie

- Work model: Remote work possible, with office presence approximately once a week or as required

- Language: Fluency in English and professional proficiency in Polish (C1), both written and spoken

What You’ll Work On

As an Events & Congress Intern , you’ll support the planning and coordination of medical congresses, conferences, and internal events across Europe. You’ll work closely with our Events & Congress Team and collaborate with colleagues across Sales, Marketing, Compliance, Finance, and Administration, gaining practical insight into how international events are planned and delivered from start to finish.

Your tasks:

- Support the planning and coordination of medical congresses, conferences, and internal events across Europe.

- Keep event trackers, timelines, contact databases, and planning documents up to date.

- Prepare event communications, calendar placeholders, internal summaries, and supporting documentation.

- Support internal approval processes by preparing forms, gathering required information, and tracking progress.

- Assist with event logistics, including purchase requests, shipping lists, badge requests, rooming lists, and on-site materials.

- Support post-event activities by collecting feedback, preparing documentation, and capturing key learnings.

- Collaborate with different teams and stakeholders to help keep event activities organized and on track.

What You Bring

- You are currently studying or have recently completed a degree in Event Management, Marketing, Business Administration, Communications, Tourism, Hospitality, or a related field.

- You are interested in events, congresses, healthcare, MedTech, or international project coordination.

- You are proactive, organized, reliable, and have a strong eye for detail.

- You enjoy communicating and collaborating with different people in an international environment.

- You are fluent in English, both written and spoken. Additional European languages are a plus.

- You are comfortable using Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

- You are eager to learn, take ownership of your tasks, and contribute to the team.