Fleet Asset Coordinator - Construction

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 117806

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black & Veatch?

Join the Overland Contracting (a Black & Veatch company) construction team and build with pride . As a 100% employee‑owned company, every role matters — you own your work, your impact, and your future. We lead with care , and safety is non‑negotiable and embedded into every role, site and decision , ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to shape what comes next.

Job Summary

The Fleet Asset Coordinator provides administrative and operational support for equipment asset management activities. This role is responsible for maintaining accurate asset records, supporting procurement and onboarding activities, coordinating equipment movements, and assisting with compliance, branding, and reporting requirements. The Fleet Asset Coordinator works closely with Fleet Operations, Procurement, Finance, and Project Teams to ensure equipment information is accurate and assets are available to support business needs. This position serves as an entry-level to intermediate development role within Fleet Operations. #LI-KC1 #fleet #construction

Key Responsibilities

Asset Administration & Tracking: Maintain equipment records within asset management and ERP systems. Update asset locations, status changes, ownership information, and equipment assignments. Assist with asset tagging, coding, and documentation requirements. Support inventory counts and asset audits. Verify data accuracy and escalate discrepancies for resolution.

Procurement Support: Assist with purchase requisition creation and order tracking. Coordinate equipment deliveries and receipt documentation. Maintain procurement records and support vendor communications. Track equipment orders and provide status updates to stakeholders. Support equipment rental and purchase transactions as directed.

Equipment Deployment Coordination: Coordinate equipment transfers between projects, facilities, and business units. Monitor asset availability and assist with scheduling equipment assignments. Support onboarding activities for newly acquired equipment. Assist with equipment demobilization and return processes.

Compliance & Branding Support: Coordinate equipment branding requests and documentation. Maintain registration, certification, and compliance records. Assist with tracking inspection and maintenance schedules. Ensure required asset documentation is complete and properly stored.

Reporting & Financial Support: Prepare routine fleet and asset reports. Assist with equipment utilization reporting. Support invoice reconciliation and documentation gathering. Track equipment costs and provide information for budgeting and forecasting activities. Assist with project cost allocation documentation.

Process & Administrative Support: Maintain fleet procedures, forms, and standard documentation. Support system updates and data cleanup activities. Identify data quality issues and recommend improvements. Assist Fleet Asset Specialists with special projects and process improvement initiatives.

Management Responsibilities

Individual Contributor
## Preferred Qualifications

* Asset record management

* Attention to detail and data accuracy

* 3 years of experience in fleet operations, equipment administration, procurement, logistics, inventory management, or related fields.

* Associate degree or equivalent experience preferred.

* Experience with ERP, fleet management, or asset management systems preferred.

* Microsoft Office and ERP systems

* Procurement administration

* Customer service and stakeholder support

* Organization and time management

* Communication and teamwork

* Basic financial and reporting knowledge

Minimum Qualifications

Minimum of three (3) years DOT and/or Fleet administration.

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Typical office environment
## Competencies

Collaborates Communicates effectively Customer focus Drives results Situational adaptability
## Salary Plan

PCR: Procurement
## Job Grade

012
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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.