Part-Time Bookkeeper / Accounting Assistant

Part-Time Bookkeeper / Accounting Assistant

Pay: $20 per hour

Location: Manalapan NJ

Schedule: 10 hours per week, Wednesdays and Fridays in-office only. Potential to expand hours to 15 per week based on performance.

About the Role
We’re seeking a PT Mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. This position is ideal for someone with foundational bookkeeping knowledge, hands-on QuickBooks Online experience, and an interest in growing their accounting skills and supporting the transition from cost accounting to Accrual accounting.

Responsibilities

- Accurately record expenses, charges, invoices, and payments in QuickBooks Online.
- Contact vendors to request statements and invoices and resolve discrepancies.
- Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness.
- Review the P&L statement and balance sheet to identify duplicate entries, missing transactions, and categorization errors.
- Categorize expenses to the appropriate general ledger accounts and classes.
- Maintain accounts payable records and coordinate payment schedules with cash flow needs.
- Record and reconcile inter-company transactions across three corporations.
- Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality.
- Identify upcoming expenses and support expense planning.

Qualifications

- Some hands-on experience with QuickBooks Online is required .
- Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations.
- Comfort communicating with vendors by phone and following up on outstanding requests.
- Strong attention to detail, receipt organization, and follow-through.
- Ability to manage records across multiple companies.
- Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements.
- Availability to work in office on Wednesdays and Fridays, totaling 10 hours per week.

General ledger experience and familiarity with inter-company transactions are helpful but not required. A proactive approach to expense planning is a plus.