Recruiting Administrator (Entry Level)

Job Title: Recruiting Administrator (Entry Level) Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced talent acquisition organization. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often serving as the candidates first point of contact. The Recruiting Coordinator organizes and schedules interviews, maintains accurate recruiting records, and supports hiring teams to ensure a smooth and positive candidate experience. This position is ideal for someone who enjoys coordinating complex schedules, communicating with a wide range of stakeholders, and contributing to the growth of a high-performing organization. Responsibilities

- Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
- Update candidate records and job postings in applicant tracking and recruiting systems to ensure data accuracy and completeness.
- Confirm new hires in the recruiting systems and support the administrative steps associated with onboarding.
- Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
- Track recruiting activities and compile candidate status information into clear weekly reports for stakeholders.
- Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
- Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
- Assist with the coordination and execution of additional recruiting activities and projects as needed.

Essential Skills

- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Experience using Microsoft Word, Excel, and PowerPoint to create documents, track data, and prepare presentations.
- Bachelors degree.
- Demonstrated ability to manage multiple scheduling requests and competing priorities in a fast-paced environment.
- Strong written and verbal communication skills for interacting with candidates and internal stakeholders.
- Experience working with applicant tracking systems (ATS) or similar recruiting technologies.

Additional Skills & Qualifications

- Experience in recruiting coordination, talent acquisition, hiring, or administrative coordination.
- Superb customer focus with a commitment to delivering an excellent candidate experience.
- Exceptional attention to detail and strong organizational skills when managing schedules and candidate information.
- Ability to work effectively in a quickly changing environment and adapt to shifting priorities.
- Comfort collaborating with internal and external clients and candidates at various levels.
- Ability to shift gears quickly and manage last-minute changes with professionalism and composure.

Work Environment This role operates within a dynamic, fast-paced recruiting organization that values efficiency, collaboration, and a strong candidate experience. The Recruiting Coordinator works closely with recruiters, hiring teams, and candidates, often managing multiple interview schedules and communications simultaneously. The position involves daily use of Microsoft Word, Excel, PowerPoint, and applicant tracking systems, and requires comfort with frequent email and phone communication. The work is primarily office-based or remote-office, with standard business hours that may require occasional flexibility to accommodate candidate and interviewer availability. The environment emphasizes professionalism, clear communication, and organized workflow, with attire aligned to a typical professional office setting.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Seattle, WA.
Application Deadline
This position is anticipated to close on Nov 12, 2026.
Workplace Type
This is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.