Retreats and Camps Manager

Position Overview: Cal-Wood is looking for a fun, flexible, hard-working, professional, enthusiast individual who will manage our retreat and summer camp programs and support the other education programs as needed . This position will be working with the Director of Programs to oversee all camps, non-school groups, retreats, and property rentals. This is a full time position starting July 2025.

Responsibilities for Retreats:
• Reply to retreat and rental inquiries about Cal-Wood facility use. Finalize dates, and follow-through with cost options and contracts to complete booking
• Maintain relationships and consistent communication with community groups and retreat groups
• Assess the suitability of the potential customer to Cal-Wood’s mission and facilities
• Market retreats to community organizations and businesses in order to fill available vacancies.
• Communicate with the rest of the program staff to balance facility use and strategic plan goals 
• Make sure the kitchen and maintenance department have the information they need to provide a good experience for guests
• Act as liaison between Cal-Wood and groups renting our facilities, including coordinating team building and other programming that may be requested
• Greet incoming retreat groups, providing them with a packet of info and a thorough orientation
• Be available for on site check in when a group is on site and be available by phone when not on site for questions or issues that may arise. Be on site the day of their departure to check them out. 
• Work with Office Manager after a retreat to complete invoicing and send follow up evaluations and booking information for future events
• Assist maintenance staff after groups have left to assure facilities are ready for future programs
• Attend community events to promote Cal-Wood and it’s programs

Responsibilities for Summer Camps: 
• Plan, organize, and schedule Cal-Wood’s summer camp sessions with assistance from other Cal-Wood Staff
• Market summer camps to fill all camps 
• Recruit and hire camp staff including counselors, overnight counselors
• Organize logistics for the summer including ordering and organizing materials, organizing vehicles, radios, etc
• Keep Cal-Wood up to date with all child care licensing and social services standards for Boulder County
• Work with the Director of Programs to distribute financial aid to campers in need
• Create camper information documents, schedules, cabin assignments, etc. for each of our camp sessions
• Communicate with parents to answer any and all questions regarding summer camps
• Plan and execute 1-2 weeks of summer camp staff training
• Manage, evaluate and give feedback to all summer camp staff
• Coordinate with the Director of Development and Communications for online media including the Cal-Wood Summer Camps section of the website as well as Cal-Wood social media
• Act as liaison and coordinate Nature Kids summer camp programming
• Assist counselors with behavior management  including conversations with campers and, if needed, parent communication. 
• Assure that all campers are happy and healthy and that all programs are running smoothly

Qualities and Qualifications:
• Individuals from underrepresented groups are encouraged to apply!
• High level of personal motivation for continued learning, personal responsibility for positive attitude, and flexibility are necessary to meet the demands of a dynamic work schedule.
• A deep commitment to Cal-Wood’s mission and values
• Bachelor’s Degree in science, non-profit management, natural resources management, education, environmental education, or other related field.
• Two or more years of summer camp experience, with preference for camp leadership roles. 
• Two or more years of customer service experience
• Work and live with a small team of other motivated and passionate staff to support operations of a small non-profit organization. 
• Ability to demonstrate professional skills such as organization, problem solving, working collaboratively, strong time management, strong written and verbal communication
• Able to be at our Cal-Wood Education Center campus near Jamestown, CO when programs are running. 
• Ability to pass background checks.
• Willingness to maintain a positive attitude outdoors in all weather conditions. 
• Current First Aid/CPR certification or willingness to get certified required. Wilderness First Aid (WFA) or Wilderness First Responder (WFR) certifications a plus.
• Bilingual (Spanish-English) strongly preferred.

Working Schedule & Requirements: This person can work remotely 50% of the time when retreat and camp groups are not onsite, but will need to be onsite five days a week in the summer and when there are retreats on the weekends. Some weekend and evening hours are required.  A reliable vehicle and confidence with mountain driving are required.

Compensation and Classification
This is a full-time, salary, exempt position
$59,000 annual salary
10 Paid holidays
Paid vacation (starts accruing on your first pay period and is available to use upon accrual)
Paid sick time (starts accruing immediately after hire)
Retirement savings plan with a 3% employer match contribution
Insurance benefits (coverage begins after 1st full month)
• 75% of employee's health insurance premium paid by Cal-Wood (choice of 3 plans)
• 100% of dental insurance paid by Cal-Wood
• 100% of vision insurance paid by Cal-Wood
• 100% of life insurance with accidental death and dismemberment paid by Cal-Wood