Director, Facilities and Properties

The Director of Facilities and Properties leads the planning, development, maintenance, security, and safe operation of GSHCC facilities, camp properties, buildings, grounds, vehicles, and equipment. The Director supervises a team of 2 staff supporting Camp Fleming, Camp Menzies, and Sacramento facilities and ensures appropriate seasonal maintenance coverage for camp operations.

This position serves as project manager for GSHCC’s property strategy to transition from a single headquarters site to multiple smaller regional facilities. The Director coordinates implementation oversees the creation and readiness of new spaces, and collaborates with staff, architects, designers, contractors, and leadership to develop welcoming, accessible, functional facilities that support Girl Scout programs and council operations.

The role combines department leadership and independent judgment with operational accountability. The Director assigns and oversees routine maintenance and custodial work and performs hands-on tasks as needed, consistent with training, safe work practices, and the scope of the position.

Property Strategy and Transition Project Management

- Translate the approved property strategy into a phased implementation plan with project scope, budgets, milestones, staffing needs, dependencies, risks, and measures of completion.

- Manage the transition from the existing headquarters to regional locations, including space readiness, move logistics, equipment and furnishings, vendor coordination, and continuity of staff and member services. Coordinate any approved headquarters closure, disposition, or lease exit with leadership and appropriate advisors.

- Track schedules, expenditures, decisions, risks, and change requests; provide clear progress reports and recommendations to the CFO and leadership. Obtain required approvals before changing scope, committing funds, or executing agreements.

Space Creation and Design Collaboration

- Gather requirements from program, camp, administrative, volunteer, and member-facing teams. Develop space plans and project briefs for offices, meeting and program areas, storage, and other council needs.

- Oversee the creation, renovation, and buildout of regional and camp spaces. Collaborate on design with architects, designers, engineers, contractors, and staff to balance usability, accessibility, safety, durability, sustainability, and cost.

- Coordinate project specifications, bids, contractor selection, construction schedules, permits, inspections, and change orders within the delegated authority. Ensure qualified professionals perform work requiring specialized licensing or certification.

- Coordinate furnishings, equipment, signage, security, and building systems; partner with IT on connectivity and technology needs. Complete walkthroughs, resolve punch lists, obtain required occupancy approvals, and transfer warranties, manuals, and maintenance requirements into ongoing operations.

Facilities Operations and Preventive Maintenance

- Maintain overall responsibility for security, maintenance, and effective and safe use of Camp Menzies, Camp Fleming, Sacramento facilities, regional locations, and other council offices, cabins, and properties. Keep buildings and grounds neat, presentable, and safe; respond promptly to maintenance requests and site needs.

- Direct and, when needed, perform general repairs and grounds work involving carpentry, electrical systems, plumbing, painting, masonry, and vegetation management, within training, authorization, and applicable licensing requirements.

- Manage preventive maintenance program and periodic and annual inspections for buildings and building components, including roofs, rafters, porches, doors, floors, windows, painting, plumbing, and electrical systems; furniture, including chairs, tables, beds, and mattresses; camp vehicles and equipment; trees and other natural vegetation; and septic and water delivery systems.

- Ensure custodial coverage and provide support as needed for bathrooms, kitchens, floor care, dusting, vacuuming, and window cleaning. Establish appropriate cleaning methods, products, and service standards.

- Develop and maintain inventories of tools, equipment, paper products, and cleaning supplies. Secure, maintain, and store equipment and supplies according to established safety practices; purchase supplies and equipment within approved budgets and purchasing authority.

- Serve as the council’s facilities representative: support contractors, accompany inspectors and other site visitors, coordinate access, and receive or arrange receipt of shipments. Plan and supervise work projects and volunteer work parties.

Staff Leadership and Seasonal Camp Coverage

- Supervise 2 facilities and properties employees across camp and Sacramento locations. Set priorities, assign work, establish coverage schedules, coach staff, evaluate performance, and address concerns in partnership with HR.

- Develop a seasonal camp maintenance staffing plan based on camp calendars, occupancy, opening and closing requirements, preventive maintenance, and emergency response needs. Establish timely recruiting, hiring, onboarding, and training schedules.

- Hire seasonal maintenance employees within approved staffing plans and HR procedures; ensure coverage during camp use, employee absences, and peak maintenance periods. Use approved contractors or other resources when additional support is needed.

- Coordinate with camp and program leadership on property readiness, occupant needs, and work scheduling. Maintain effective relationships with staff, contractors, vendors, neighbors, community partners, and volunteers from diverse backgrounds and organizational levels.

Safety Compliance and Emergency Readiness

- Ensure facilities, camp buildings, grounds, and equipment meet applicable federal, state, and local health and safety requirements and applicable American Camp Association (ACA) standards and Girl Scouts of the United States of America (GSUSA) guidelines.

- Coordinate inspections, permits, corrective actions, and compliance records. Enforce appropriate safety regulations, emergency procedures, and use of protective equipment; address hazards promptly and restrict access to unsafe areas when necessary.

- Maintain site emergency and facilities response procedures in coordination with council leadership, including fire and severe weather preparedness, utility interruptions, and property incidents. Arrange appropriate after-hours response and seasonal site coverage.

- Perform other duties as assigned.

Qualifications

- Bachelor’s degree in facilities management, construction management, business administration, or a related field, or an equivalent combination of education, training, and relevant experience.

- At least three years of progressively responsible facilities, property, construction, or maintenance management experience, including staff supervision, budget responsibility, and management of projects involving multiple stakeholders.

- Demonstrated ability to plan and complete facility renovations, relocations, buildouts, or comparable projects; oversee contractors; and manage schedules, costs, and operational handoffs.

Required Knowledge and Skills

- Working knowledge of carpentry, electrical systems, plumbing, painting, masonry, grounds maintenance, custodial practices and cleaning products, and water and septic system maintenance; ability to recognize when specialized professional support is required.

- Ability to read and interpret safety rules, operating and maintenance instructions, procedure manuals, plans, and project documents; prepare clear reports and correspondence; and communicate effectively with individuals and groups.

- Ability to calculate and interpret costs, quantities, weights, volumes, distances, estimates, and budgets; use sound judgment to resolve practical problems and implement written, oral, and diagram-based instructions.

- Strong organization, prioritization, project management, and relationship skills; ability to manage competing needs across sites and lead staff and volunteers with fairness and accountability.

- Ability to use common office and project tracking tools, maintain accurate records, enforce safety procedures, and operate or oversee the safe operation of trucks, tractors, and other motorized equipment as qualified and authorized.

- Valid driver’s license and ability to meet council vehicle insurance requirements. Commitment to GSHCC’s mission, inclusive service, and responsible stewardship of council resources.

Preferred Experience

- Experience with camp or outdoor recreation properties, nonprofit facilities, regional facility networks, water and septic systems, and applicable camp health and safety standards.

- Experience with space planning, property transitions, capital planning, and seasonal maintenance hiring and supervision. Relevant facilities or project management certification is desirable.

Physical Requirements and Working Conditions

Essential functions may be performed with or without reasonable accommodation. Work includes office, facilities, and outdoor camp settings; regular travel; walking hills and uneven terrain; and varying weather conditions. Conditions may include moderate noise, maintenance equipment, and construction activity.

Occasional maintenance requires bending, reaching, standing, and moving tools, supplies, or equipment weighing up to 60 pounds, using safe lifting practices and appropriate equipment or assistance. Assignments must reflect training and safety requirements.

Work requires a flexible schedule, occasional evenings and weekends, and extended hours for emergencies, deadlines, and camp opening or closing. Coordinate response coverage when facilities are in use. Operational needs may require on-site stays; any required residence is governed by a separate housing or lease arrangement.

The Girl Scouts Heart of Central California Community Statement

Girl Scouts Heart of Central California (GSHCC) is a girl-centric and performance-driven community. At GSHCC, our mission is to build girls of courage, confidence, and character, who make the world a better place. Across 18 counties, we offer an array of programming and perspectives with the goal of ensuring all girls, volunteers, and staff have a safe space, where they can learn and grow and be their authentic selves. Our entire Community Statement can be found in the GSHCC Employee Handbook.

Girl Scout Promise

On my honor, I will try:

To serve God* and my country,

To help people at all times,

And to live by the Girl Scout Law.

Girl Scout Law

Girl Scouts of all ages recite—and live by—the ideals listed in the Girl Scout Promise and Law. They remind us to do our best in being kind to others, respecting ourselves, making the world a better place, and so much more.

As a member of GSHCC staff, I will do my best to be:

honest and fair

friendly and helpful

considerate and caring

courageous and strong

responsible for what I say and do

respect myself and others

respect authority

use resources wisely

and make the world a better place and be a sister to every Girl Scout