About this role
Reports To: Marketing Manager
Status: Full-time, Non-Exempt
Primary Areas of Focus
- Proposal Development
- Brand Awareness
- Collaboration
- Content Strategy & Creation
- Project Management
Core Responsibilities
- Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.
- Proactively conduct market research to stay informed and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal and/or statements of qualifications development.
- Effectively lead collaborative, cross-functional teams in developing communications strategy and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.
- Implement consistent, thorough reviews and quality assurance checks on proposals to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.
- Support client engagement activities related to proposals, including presentations, meetings, and follow-up communications as requested.
- Proactively m anage multiple, complex proposal timelines and deadlines, ensuring submissions are accurate, complete, on time and in accordance with client specifications.
- Maintain proposal content libraries and databases to facilitate efficient retrieval and customization of content for proposals.
- Proactively and continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency across proposals.
- Support client acquisition and retention efforts and consistently and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or CRM database.
- Ensure proposals and other content meet all legal and compliance requirements, including adherence to organizational policies and procedures.
- Mentor, train and guide junior team members and support their professional growth and development.
- Perform other duties as assigned.
- This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.
Preferred Skills & Experience
- Bachelor’s degree in marketing, communications, graphic design or equivalent.
- 5-7 years of experience in Marketing, AEC or related B2B industry experience is a plus.
- Exceptional oral and written communication skills.
- High School Diploma or GED required.
- Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.
- Advanced understanding of design, desktop publishing, and presentation software: Adobe Creative Suite and Microsoft Office Suite.
- Exceptional project management skills.
- Works effectively independently with minimal supervision.
- Exceptional attention to detail.
- Highly organized, able to effectively manage multiple, simultaneous tasks, and deadlines.
- Possession of a valid driver's license and automobile insurance for potential travel needs.
Physical Requirements
- Required to stand, walk, and sit.
- The position may require a visit to project sites occasionally.
- The position requires a normal range of hearing.
- The employee must be able to lift 20 lbs. occasionally.
- Requires prolonged sitting with 15% of the time spent bending and reaching.
- Must have manual dexterity sufficient to operate a computer keyboard and calculator.
- Noise levels are consistent with a standard office environment.
Perks & Benefits
- Health, life, 401(k), dental and vision insurance
- Short-term, long-term disability insurance and leave
- Paid holidays
- Paid Time Off
- Bereavement leave
- Discretionary incentives, if applicable