About this role
Position Summary
The Human Resources Assistant provides administrative and operational support to the Human Resources Manager and assists with day-to-day HR activities, including recruitment, hiring, onboarding, employee records and data entry. This role helps ensure HR activities are completed accurately, efficiently, and confidentially while providing a professional and positive experience for applicants and employees.
Key Responsibilities
- Recruitment and Hiring
- Oversee recruitment activities, including posting open positions on appropriate job boards and other media platforms.
- Assist with the creation and distribution of recruitment marketing and advertising materials.
- Review resumes and applications and conduct initial phone screens as directed.
- Coordinate and schedule interviews with candidates and hiring managers.
- Communicate with applicants throughout the hiring process, including preparing and sending rejection communications as appropriate.
- Assist with recruitment events and other hiring initiatives as assigned.
- Onboarding and Employee Records
- Prepare new-hire packets and assist with onboarding activities and required documentation.
- Complete accurate and timely data entry into HR systems and employee records.
- Maintain the integrity, accuracy, organization, and confidentiality of employee files and HR data.
- Assist with maintaining employee documentation and records in accordance with company procedures.
- Administrative and Project Support
- Perform general administrative duties, including filing, document preparation, and data entry.
- Work independently on special HR projects as assigned.
- Work closely with the Human Resources Manager to support a variety of HR functions and administrative needs.
- Help prepare HR documents, reports, correspondence, and other materials as needed.
Other duties and responsibilities as assigned.
Qualifications
- High school diploma or GED required.
- Minimum of 1 year of recruiting or human resources experience required.
- Basic computer skills and working knowledge of Microsoft Outlook, Word, and Excel.
- Strong written and verbal communication skills, including the ability to build positive working relationships.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
Personal Attributes
- High level of integrity, accountability, and discretion.
- Professional, approachable, and service-oriented demeanor.
- Reliable and punctual, with a strong work ethic.
- Detail-oriented and well organized.
- Adaptable and willing to learn new systems and processes.
- Ability to work independently and collaboratively as part of a team.
Physical Demands
This is primarily a sedentary role, though occasional work in the manufacturing environment may be required. Eye and ear protection must be worn in designated manufacturing areas.