HR Assistant (Contract Position)

Job Title: HR Assistant (Contract Position)

Reports To : HR Manager

Position Type: 6-Month Contract (16 to 20 hours per week)

Potential conversion to a permanent position, subject to performance and business review after 6 months.

Salary: $22-$25 per hour

About Fraser Academy

Fraser Academy (FA) is  a premier independent school in Kitsilano, Vancouver, BC, dedicated to serving students in Gr. 1-12 with dyslexia and language-based learning differences. Mainstream education under-serves roughly 20% of the student population. We bridge that gap. Using research-based, learner-centric methods, we transform potential into 21st-century strengths, setting our students up for happy, successful, and independent lives. Discover more at www.fraseracademy.ca

Position Overview

The HR Assistant supports day-to-day office tasks and core administrative processes for our two-person HR department. Reporting directly to the HR Manager, this 6-month contract position provides operational support across recruitment, employee record management, general HR reporting, and basic payroll coordination.

Key Duties & Responsibilities:

1. Recruitment Support

- Read through incoming resumes and highlight top candidates.

- Contact job applicants, schedule interviews, and organize meeting times for hiring teams.

- Send out application status updates, interview details, and standard email replies to candidates.

- Conduct initial screening phone interviews and summarize candidate feedback for the hiring manager.

- Run reference checks and track background check documents (such as Criminal Record Checks).

- Put together onboarding tasks and initial paperwork for new employees.

2. Payroll & Benefits Support

- Pull reports from BambooHR to support the payroll process.

- Check casual employees' timesheets, add up their hours, and help prepare payroll worksheets.

- Put together reports on years of service worked to help determine employee RRSP contribution eligibility.

- Send email reminders and invitations to staff to sign up for RRSPs and follow up as needed.

- Answer basic employee questions regarding insurance/benefits and follow up with providers or staff to resolve inquiries.

- Review leave requests in BambooHR and help fix any system errors or discrepancies.

- File and organize employee health insurance forms, benefit enrollments, and claim papers .

3. Digital Records & File Management

- Scan, label, and file incoming documentation, correspondence, insurance records and service canada letters into proper digital and physical folders.

- Keep employee personnel files, records, and documentation up-to-date while maintaining strict confidentiality.

- Perform general day-to-day administrative and filing support for the HR department.

- Draft and issue standard employment verification letters and routine HR correspondence.

4. HR Reports Support

- Assist in the preparation of  presentation slides (PowerPoint or Google Slides) for staff meetings and HR updates.

- Help update current copies of school policies, staff handbooks, standard forms, and performance review documentation.

- Help complete wage and salary surveys, clean up data for HR reports, and prepare meeting summaries.

- Help gather numbers for monthly HR reports (like total staff count, vacation and sick leave usage).

- Answer general staff questions about where to find forms or basic HR information.

Qualifications & Skills

- Education: Enrolled in or completed a Degree program in Human Resources, Business Administration, Accounting, or a related field.

- Experience: 1+ years of administrative or office experience preferred, though entry-level candidates with relevant coursework are encouraged to apply.

- Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint). Familiarity with HR & Payroll software like BambooHR and ADP is an asset.

- Core Competencies: High attention to detail, strong organizational skills, clear verbal/written communication skills.

- Trustworthy: Proven ability to handle sensitive employee information with 100% confidentiality.

How to Apply

Applications will be reviewed and contacted on a rolling basis.  To apply, please submit a resume and cover letter addressed to Garima Chauhan, HR Manager by November 27, 2026.  We appreciate the time and effort required to apply for this pivotal role. While we sincerely thank all applicants for their interest in Fraser Academy, only those selected for an interview will be contacted.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.