Manufacturing -Accounts Receivable & Billing Specialist

Job Type
Full-time

Description

Summary

Own the end-to-end AR and billing process for a manufacturing operation—ensuring accurate invoicing, timely collections, and clean reconciliation tied to production, shipments, and customer terms.

Key Responsibilities

- Generate and issue invoices based on shipments, contracts, and pricing agreements
- Validate billing against sales orders, production data, and shipping documentation
- Monitor AR aging; drive collections and resolve past-due accounts
- Reconcile customer accounts; investigate discrepancies (pricing, quantity, freight, tax)
- Manage deductions, chargebacks, and credits (common in manufacturing/logistics)
- Collaborate with Sales, Operations, and Logistics on billing accuracy
- Maintain customer master data, payment terms, and credit limits
- Prepare AR reports, cash forecasts, and support month-end close
- Ensure compliance with internal controls and audit requirements
- Support direct shipping from vendor to customer

Requirements

Qualifications

- 2–5 years AR/billing experience (manufacturing or distribution preferred)
- Strong understanding of order-to-cash cycle
- ERP experience (e.g., SAP, Oracle, NetSuite, or similar)
- Intermediate Excel (lookups, pivot tables)
- Detail-oriented with strong problem-solving and follow-up skills
- Experience in manufacturing

Nice-to-Have

- Experience with EDI invoicing
- Familiarity with freight terms, tax rules, and contract pricing
- DSO (Days Sales Outstanding)
- Invoice accuracy rate
- Aging >90 days
- Dispute resolution cycle time

All applicants must successfully pass an interview, background check, and drug & alcohol screenings.

IFS INDUSTRIES is an Equal Opportunity Employer. Drug and Alcohol-Free Environment.