Administrative Assistant Senior

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary
Bring your administrative expertise to Transplant Surgery in a highly visible role supporting executive and management leaders. We’re seeking an experienced, organized, and proactive Senior Administrative Assistant who can manage competing priorities, coordinate complex schedules, and help keep day-to-day operations running smoothly.

Qualifications

What You’ll Do

- Manage executive calendars, appointments, meetings, and travel arrangements.
- Coordinate meetings, including agendas, logistics, minutes, and follow-up on action items.
- Prepare, review, and edit reports, presentations, correspondence, and other documents.
- Serve as a key point of contact for internal and external stakeholders.
- Manage incoming and outgoing communications, including email, phone, and written correspondence.
- Maintain electronic and physical files and support general office operations.
- Coordinate office supplies, equipment needs, and IT support.
- Assist with special projects and events, tracking timelines and deadlines.
- Provide administrative guidance and support to junior staff as needed.

What You’ll Bring

- High School Diploma or equivalent required.
- Associate’s degree in Business Administration or a related field preferred.
- 5–7 years of administrative experience required , preferably in a healthcare setting.
- 1–2 years of experience supporting senior-level staff preferred.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational, communication, multitasking, and problem-solving skills.
- Excellent attention to detail and ability to work independently.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor with the ability to work effectively with individuals at all levels.

If you’re a seasoned administrative professional who thrives in a fast-paced environment and enjoys supporting leaders, coordinating priorities, and keeping operations organized, we encourage you to apply.

Additional Job Details (if applicable)

Remote Type
Hybrid

Work Location
55 Fruit Street

Scheduled Weekly Hours
40

Employee Type
Regular

Work Shift
Day (United States of America)

Pay Range
$20.84 - $29.79/Hourly

Grade
4
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.