Senior Director of Operations

Envision Freedom Fund seeks a mission-driven, dynamic, and experienced nonprofit leader to join our team and oversee the organization’s financial, operational and human resources functions. The Director will be a key member of the newly formed Senior Leadership Team and a strategic thought partner to the Executive Director. The Director will oversee the day-to-day finance and operations functions of the organization, including the finance aspect of paying immigration bonds, the core of Envision’s mission. The Director will also manage the human resources needs of the organization and the operational aspects of Envision’s programmatic and fundraising activities, in collaboration with other key leaders. The Director will also be responsible for implementing strategies for organizational planning and sustainability in conjunction with the Executive Director. This is an exciting opportunity to join our small and mighty team, contribute to the smooth efficient functioning of a high-impact nonprofit, and to contribute to the important mission of Envision Freedom Fund.

Key Responsibilities

Financial

- Lead, supervise and manage all financial operations including financial planning, budgeting, forecasting, and cash flow management to ensure accurate financial statements and budgets.
- Lead the annual audit process and ensure compliance with all financial regulations and organizational policies (in collaboration with auditors, external consultants as needed and the finance committee of the Board of Directors).
- Oversee bond payment program to ensure prompt payment and accurate tracking, including data reconciliation process; Review and update policies and procedures, as needed, related to immigration bond payment.
- Oversee and lead the annual budgeting and planning process in conjunction with the Executive Director and Senior Leadership Team.
- Supervise and collaborate with fundraising staff on financial reporting and budgeting for grants.
- Periodically review and update existing fiscal policies and accounting practices, making improvements as needed.
- Effectively communicate and present financial information to senior leadership and the Board of Directors.

Operational

- Oversee organizational operations, including IT systems, hybrid office management, nonprofit compliance, and record-keeping.
- Manage vendor relationships for technology, insurance, payroll, and benefits administration.
- Review and update policies and procedures, as needed, for efficient and clear operational systems and policies to best support staff.
- Oversee appropriate emergency preparedness for the organization.

Human Resources and Staff Support

- Oversee payroll, benefits administration, and management of all HR functions and organizational policies related to HR.
- Ensure compliance with labor laws and organizational policies.
- Coordinate recruitment, hiring, onboarding, and performance management processes, with the support of the Senior Leadership Team and consultants, as needed.
- Maintain and develop policies and initiatives to support staff wellness, professional development, and an inclusive workplace culture.
- Ensure the management of staff with deep understanding, an equity mindset and a culture of care that allows staff across identities to be supported and thrive.

Supervision Responsibilities

- Supervise Finance and Operations Manager and Development Manager (and other comparable roles if needed).

Qualifications

- Minimum of 6 years of experience in nonprofit financial management, operations, or a related area.
- Strong knowledge of nonprofit accounting, budgeting, financial compliance, and audit processes.
- Experience managing HR functions, including payroll, benefits administration, PEO relationships and compliance.
- Experience supervising finance and operations staff as well as external accountants and other consultants.
- Proficiency in QuickBooks Online, bill.com, CRM systems, and financial analysis tools.
- Strong leadership skills with the ability to manage a small team, vendors, and cross-departmental projects.
- Excellent communication and interpersonal skills with a commitment to collaboration and equity.
- Excellent organizational skills.
- High level of technological proficiency, including Excel, Google Suite, Microsoft Office, and database management.
- Ability to create trust and cultivate strong and transparent working relationships with staff and the Board to ensure open communication about the measurement of financial and programmatic performance.
- Demonstrated commitment to Envision’s mission and the advancement of social justice.

Envision Freedom Fund is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, religion, national origin, citizenship, age, sex, disability, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, veteran or active military service member status, pregnancy, arrest or conviction record, unemployment status or any other characteristic protected by applicable law.

Envision Freedom Fund values diverse experiences. People with criminal justice involvement and detention history are encouraged to apply. We depend on a diverse staff to carry out our mission.