Surgical Services Case Cart Coordinator, UofL Hospital

# Primary Location:
UofL Hospital - UMC

# Address:
530 South Jackson Street
Louisville, KY 40202


# Shift:
Varied (United States of America)

# Job Description Summary:
About UofL Health:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

Position Summary and Purpose

The Case Cart Coordinator is responsible for coordinating the preparation, assembly, delivery, tracking, and reconciliation of surgical case carts to ensure that all supplies, instruments, equipment, and specialty items are available and accurate for scheduled procedures. This position works closely with surgeons, nurses, surgical technologists, sterile processing, materials management, scheduling, and other perioperative departments to promote efficient OR operations, minimize delays, and support patient safety.

Essential Functions:

Review the daily surgical schedule and prepare case carts according to surgeon preference cards and established standards.

Ensure required instruments, supplies, implants, medications, equipment, and specialty items are available for each scheduled procedure.

Assemble carts accurately and according to established case-cart standards.

Coordinate delivery of completed carts to the appropriate operating room prior to the scheduled procedure.

Verify that carts are complete, properly labeled, and organized for efficient use by the surgical team.

Identify missing, incorrect, expired, or unavailable supplies and communicate concerns promptly.

Review surgeon preference cards for accuracy and completeness.

Identify discrepancies between preference cards and actual case requirements.

Collaborate with surgeons, surgical technologists, nurses, and leadership to update preference cards.

Support standardization of supplies and reduction of unnecessary items on preference cards.

Assist with inventory rotation and removal of expired or obsolete products.

Assist with reducing supply waste, duplicate products, and unnecessary opened items.

Ensure case carts are prepared within established timeframes to support on time starts.

Participate in daily OR readiness activities.

Escalate missing instruments, supplies, equipment, or implants that could result in a surgical delay.

Follow infection prevention, sterile processing, and patient safety standards.

Maintain confidentiality and comply with organizational policies and regulatory requirements.

Assist with ensuring that instruments and supplies are appropriate for the planned procedure and available before the patient enters the OR.

Serve as a primary communication link between the OR, sterile processing, materials management, scheduling, and other support departments regarding case-cart needs.

Communicate changes to the surgical schedule promptly.

Coordinate add-on, emergency, and urgent cases.

Maintain professional communication with surgeons, anesthesia, nurses, surgical technologists, and support staff.

Participate in daily huddles and identify potential barriers to surgical flow.

Other Functions:

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times.

• Adheres to and exhibits our core values

• Maintains confidentiality and protects sensitive data at all times.

• Adheres to organizational and department specific safety standards and guidelines.

• Works collaboratively and supports efforts of team members.

• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community.

Additional Job Description:

Job Requirements

(Education, Experience, Licensure and Certification)

Education:

• High school diploma (Required)

• Graduation from an accredited Technical or Vocational Program or previous on the job training.

• Surgical Technologist Certification preferred. American Heart Association BLS certification required.

Experience:

• One-year experience in operating room as surgical technician.

Job Competency:

Knowledge, Skills, and Abilities critical to this role:

• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community organization

• Must be able to answer phones, direct calls and display professional phone etiquette while providing excellent customer service

• Manages time effectively, keeps tasks appropriately prioritized

• Ability to build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility

• Ability to ensure accuracy of data entry, document creation and filing systems in a healthcare environment

• Ability to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism

• Able to complete duties by established deadlines with little direct supervision

Language Ability:

• Must be able to communicate effectively in both verbal and written formats

Additional Responsibilities:

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times

• Maintains confidentiality and protects sensitive data at all times

• Adheres to organizational and department specific safety standards and guidelines

• Works collaboratively and supports efforts of team members

• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation:

At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:

• Honoring and caring for the dignity of all persons in mind, body, and spirit

• Ensuring the highest quality of care for those we serve

• Working together as a team to achieve our goals

• Improving continuously by listening, and asking for and responding to feedback

• Seeking new and better ways to meet the needs of those we serve

• Using our resources wisely

• Understanding how each of our roles contributes to the success of UofL Health