Human Resources Representative

Position Summary : Human Resources Representative will provide assistance and support to the Human Resources Department

SPECIFIC DUTIES:

Responsible for learning and implementing all aspects of community works/Minds Matter LLC philosophical principles.

Employee Relations & Support: Answer day-to-day employee questions about company policies, benefits, and workplace procedures.

- Ensures all inquiries and telephone calls to the HR Department are appropriately prioritized and handled in a professional and timely manner. Collaborates with HR team members to appropriately refer inquiries or to determine best course of action and response. Follows-up as necessary. Liaise with employees, supervisors, managers, co-workers in problem resolution.

Recruitment & Onboarding: Assists with onboarding administration tasks Process, review and maintains pre-employment offer processing, which includes background checks, reference checking, regret letters and complete all other HR forms as applicable.

- Maintains and processes all I-9 forms and enters online submission of new hire state and E-Verify I-9 reporting

- ​​​​​​​ Assists with facilitating new-hire Orientation

Data & Record Management: Maintain accurate employee files and update data inside Human Resources Information Systems (HRIS).

- Responsible for all HR Department records and filing. Maintains, active, and termination files as directed. Responsible for storing and retrieving files

Policy Compliance: Ensure company practices align with labor laws, equal employment opportunity (EEO) guidelines, and safety regulations of EEOC and OSHA Report on an annual basis. ​​​​​​​

- Assist with annual audits an ensuring electronic personnel files are maintained in compliance

Administrative Operations: Process paperwork for leaves, transfers, promotions, and offboarding. Handles a high degree of confidential information and ensure that such information is communicated and/or maintained in an appropriate and professional manner at all times.

- Acts as HRIS subject matter expert and liaison with the vendor.

- Partners with Payroll administrator on bimonthly payroll reporting and exceptions.

Competencies

- Excellent written and communication skills

- High degree of confidentiality

- Exceptional organizational skills, demonstrated success and willingness to work in a multi-task environment

- Pays attention to detail and follow through

- Excellent verbal and written communication skills.

- Ability to meet deadlines.

- Proficient in Microsoft Office products

- Excellent Interpersonal skills

Qualifications

EDUCATION AND EXPERIENCE:

High School or GED required. Bachelor's degree preferred.

1-3 years of experience as HR Assistant, Representative or similar position required.

ATS Knowledge preferred