About this role
As we move America’s workforce toward the future, our goal is to connect businesses and communities across the country. The safety of our passengers, our more than 20,000 colleagues, the public and our operating environment is our priority, and the success of our railroad is due to your efforts
Our values of ‘Do the Right Thing, Excel Together and Put Customers First are at the heart of what matters most to us, and our Core Capabilities, Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.
This position can be based out of Washington DC or New York, NY.
Position Summary
Manage the day-to-day administrative and financial management of a portfolio of grants from federal, state and local entities totaling billions of dollars annually. Ensure compliance with the terms of contractual agreements and with federal and state regulations governing the acceptance and expenditure of grant funds, and manage accurate documentation processes for Single Audits. Ensure timely fulfillment of financial and grant compliance deliverables and deadlines as outlined in funding agreements and federal grant regulations.
Essential Functions
- Ensure fund source information for activities is current.
- Work with various departments to ensure grant structures are set up correctly.
- Monitor spending against grants to ensure authorized amounts are not exceeded and work with other teams to proactively flag potential overspending on grants or non-compliant expenses.
- Provide data support related to internal and external audits.
- Prepare and track required payment requests using SAP, MS Excel and other tools as required.
- Support project managers to ensure activities are being completed in accordance with the provisions of the grants.
- Maintain detailed files and electronic records of grant documents according to generally accepted best practices for grants management.
- Maintain schedules of deadlines in the compliance tracker tool and work with program staff to ensure and maintain compliance.
- Attend meetings with federal grantors and project teams.
- Other tasks, as assigned to support the Office of Funding and Grants Management.
Minimum Qualifications
- Bachelor’s Degree in Accounting, Business Administration, or related field, or equivalent combination of education, training, and work experience.
- 7+ years of relevant experience.
- Demonstrated skills and experience in financial analysis and reporting using budgeting software and spreadsheets (Microsoft Excel).
- Prior experience with direct responsibility managing federal grants and audits of federal grants.
- Excellent math, written and verbal communication skills;
- Demonstrated attention to detail in work products and document management
- Proficiency in using general office software applications including Microsoft Excel, Word and PowerPoint.
Preferred Qualifications
- 9+ years of relevant experience.
- Experience working with SAP Software or other ERP system
- Working knowledge of 2 CFR 200 grant requirements and FAR 31.2
- Previous experience with funds management systems
- Previous experience working with transportation grant programs
- Knowledge of transportation infrastructure, national transportation funding priorities and resources for transportation funding
Minimum KSAs
- Demonstrated PC software skills (Outlook, Excel, Word, PowerPoint, etc.);
- Excellent math, analytical, written and verbal communications skills;
- Ability to work in a fast paced environment and multi-task
- Ability to manage time and complete tasks with minimum supervision
- Demonstrated knowledge of federal grant regulations and requirements;
- Demonstrated skills and experience in financial analysis and reporting using budgeting software and spreadsheets
- Excellent math, written and verbal communication skills;
- Demonstrated attention to detail in work products and document management
Work Environment
Physical Demands:
- Constantly or frequently uses a computer to perform a variety of tasks
- Constantly or frequently sits, stands and walks; may lift, carry, push or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting)
Mental Demands:
- Must absorb, maintain and recall extensive detail from multiple sources
- Constantly communicates, comprehends and responds to verbal statements and instructions both orally and in writing
- Frequently acquire new knowledge, skills and tasks, both complex and simple, in order to maintain effectiveness in position
- Performs analytical evaluations of data
Working Condidtions
- Self directed position expected to perform well with minimal supervision
- Periodically fast-paced, time sensitive environment with changing priorities
- Occasionally subject to changes in tasks and priorities without prior notification, handling multiple projects simultaneously
- Works with others as a member of a team, sometimes outside normal hours
- Subject to travel, sometimes at short notice, throughout NEC region and occasionally outside of it
The salary/hourly range is $113,200.00 – $146,664.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.
Health and Wellbeing
Financial and Retirement
Work and Family Life Support
Health, Dental, and Vision Insurance
401K with Employer Match
Generous Paid Time Off
Wellness Programs
Railroad Retirement Benefits
Paid Caregiving Days and Backup Care
Health Savings Account
Public Service Student Loan Forgiveness
Fertility and Family Building Benefits
No-cost Personal Health Advocate
Student Loan Assistance
Adoption and Surrogacy Assistance
Medical Plan Opt-out Credit
Tuition and Education Reimbursement
Paid Family Leave
Life Insurance
Rail Pass Privileges
Short- and Long-term Disability Insurance
Employee Assistance Program
No-cost Financial Advisor Sessions
Commuter and Flexible Spending Accounts
Learn more about our benefits offerings here.
Requisition ID: 167419
Work Arrangement: 06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak.
Relocation Offered: No
Travel Requirements: Up to 25%
You power our progress through your performance.
We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.
Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.
Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.
In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.
Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.
Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.