Accounts Payable Specialist

The accounts payable clerk is responsible for weekly check runs to pay the bills incurred by the projects in day-to-day operations and provides clerical assistance for the Accounting Department.  The AP clerk also acts as a backup for other team members.  These responsibilities are carried out under the supervision of the Accounting Supervisor and/or Manager.  All duties are carried out adhering to the Corporate policies, procedures, standards and resources.

Essential Duties and Responsibilities

- Coordinate with the department that initiated the purchase

- Generate year-end 1099’s

- Prepare and issue weekly check runs and ACH payments in accordance with payment terms and cash management guidelines

- Keep accounting/invoices files up to date

- Monitor AP aging and follow up on outstanding items to maintain accurate payable balances

- Perform data entry of invoices into TRAILD and Acumatica

- Resolve discrepancies for invoice and payment issues

- Review and recording of expense reports

- Review invoices for accuracy and verify a purchase order supports them, work order request, or other approved requisition document

- Verify coding and bank instructions on invoices is accurate before data entry

- Other duties as assigned by the accounts payable department

Qualifications and Skills

- Associate degree preferred

- Minimum 5-7+ years of accounts payable experience, preferably in medium to large sized oil & gas company

- Proficient with ERP systems, preferably Ogsys

- Data entry, general accounting knowledge, and experience with accounting software

- Excellent technical and organizational skills

- Demonstrated leadership characteristics and potential

- Excellent oral and written communication skills

- Proven ability to work in a team environment and perform effectively without close supervision

- Must be computer literate and familiar with Microsoft Word, Excel, Outlook and Adobe Pro required

- Ability to use discretion concerning confidential and sensitive company information

Other Desirable Skills

- Be able to perform effectively in a team environment without close supervision

- Ability to work well with and through others internally and externally to the plants

- Use discretion concerning confidential and sensitive company information

- Working knowledge of Excel spreadsheets, TRAILD, Acumatica, Integra, Excalibur, Great Plains, Wolfpak, Ogsys and/or other accounting software related to Oil & Gas

- Good analytical and problem-solving capability

- Ability to meet deadlines

- Ability to handle multiple tasks

- Demonstrate excellent verbal and written communication skills

Applicants must possess a valid driver's license and maintain a clean driving record, as this position requires occasional travel for company business. Candidates should be comfortable operating a vehicle as part of their job responsibilities and must meet any applicable company and insurance requirements.
Full-time employees are eligible for a comprehensive benefits package that may include medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k), flexible spending accounts, health spending accounts, employee referral incentives, tuition reimbursement, paid time off, and other company-sponsored programs.
Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.
We believe in transparency and providing candidates with important information to make informed decisions. The salary range for this position is commensurate with experience, qualifications, and location. Actual compensation will be determined based on several factors, including but not limited to skills, experience, and relevant qualifications.
This range represents the base salary and does not include other forms of compensation, such as bonuses, benefits, or equity, which may be offered in addition to the base pay. The company reserves the right to modify compensation ranges at any time in accordance with business needs and market conditions.