Accounts Payable Associate

Job Title: Accounts Payable Associate Job Description

- Review the accounts payable inbox daily for new vendor invoices, statements, and inquiries, and respond promptly to emails and phone calls from suppliers regarding payment status, invoice issues, and related questions.
- Enter invoices accurately and in a timely manner, including coding invoices correctly, matching purchase orders with receiving tickets, and obtaining all required approvals before processing.
- Reconcile processed work by verifying data entries and comparing system reports to balances, ensuring accuracy and completeness of accounts payable records.
- Reconcile vendor statements on a monthly basis, identify discrepancies, and resolve open items to maintain up-to-date and accurate vendor accounts.
- Manage vendor relationships by building effective partnerships, providing timely responses, and maintaining professional and clear communication regarding payments and issues.
- Research and resolve invoice discrepancies, including price or quantity mismatches and other issues, identifying root causes and implementing corrective actions where appropriate.
- Send remittance information to vendors weekly after payments are processed, ensuring vendors receive clear and accurate payment details.
- Ensure adherence to all accounts payable policies and procedures, including the new vendor approval process and invoice processing standards.
- Maintain accurate, organized, and orderly accounting files and documentation to support internal controls and audit requirements.
- Provide team coverage to ensure daily accounts payable tasks are completed consistently and on schedule, supporting colleagues as needed.
- Assist with reporting activities, including month-end preparation such as accruals, and support special projects as assigned.
- Assist management in identifying and resolving process or system issues within the accounts payable function.
- Support audits by gathering required documentation and providing necessary backup and explanations for accounts payable transactions.
- Drive continuous efficiency and effectiveness in day-to-day activities by suggesting and implementing improvements in processes and workflows.
- Meet performance expectations related to invoice entry accuracy, invoice processing time, discrepancy resolution, vendor response time, and monthly reconciliations.
- Develop and maintain proficiency with SAP S/4HANA and other systems used in the accounts payable function.
- Perform other related duties and responsibilities as assigned to support the overall finance and accounting team.

Essential Skills

- Diploma OR Associate degree or equivalent experience in a related field.
- 13 years of previous accounts payable experience, with the ability to handle full-cycle invoice processing.
- Demonstrated experience with invoice entry, coding, purchase order matching, and statement reconciliations.
- Ability to interact effectively with individuals and departments across the organization, including finance, sales, shipping, and customer service.
- Proven ability to meet deadlines in a fast-paced environment while maintaining a high degree of accuracy.
- Strong attention to detail and follow-through, with the ability to complete tasks and objectives reliably.
- Ability to function effectively as part of a collaborative team and provide coverage for colleagues as needed.
- Strong written and oral English communication skills for clear interaction with vendors and internal stakeholders.
- Strong organizational skills, including the ability to manage multiple tasks and priorities simultaneously.
- PC proficiency with solid knowledge of the Microsoft Office Suite, particularly Excel for basic reporting and reconciliation tasks.
- Some knowledge of accounting principles and terminology relevant to accounts payable.
- Experience working in or supporting a manufacturing environment.
- Ability to quickly learn and apply company policies, procedures, and mission in day-to-day work.

Additional Skills & Qualifications

- 15 years of accounts payable experience, with the ability to contribute quickly
- Experience with SAP S/4HANA
- Demonstrated ability to resolve disputes and discrepancies, including price and quantity mismatches, in a professional and efficient manner.
- A proactive, go-getter attitude with the ability to work independently when needed while still collaborating closely with the team.
- Strong data entry skills with a focus on speed and accuracy.
- Experience supporting audits, including pulling documentation and providing explanations for accounts payable transactions.
- Interest in continuous improvement and willingness to identify and implement process enhancements.
- Comfort working in a manufacturing-focused organization and coordinating with production-related departments.

Work Environment This role is based in a corporate office environment that is directly connected to a production area, so candidates should be comfortable working in close proximity to a manufacturing setting. The position is onsite for approximately the first month to support training and onboarding, after which a hybrid schedule with remote work on Mondays and Fridays. The accounts payable associate reports to the accounts payable manager and works alongside two other accounts payable team members in a supportive, collaborative, and highly accountable culture. The organization emphasizes good working relationships, mutual support, and a focus on delivering high-quality results while maintaining a positive and engaging workplace.
Job Type & Location
This is a Contract to Hire position based out of Vernon Hills, IL.
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Vernon Hills, IL.
Application Deadline
This position is anticipated to close on Nov 13, 2026.
Workplace Type
This is a hybrid position in Vernon Hills,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.