Project Manager

Job Title: Project Coordinator Job Description
This role focuses on coordinating a special initiative that includes several smaller projects, supporting the execution and development of a new strategy. The Project Coordinator manages communications, supports project administration and finance activities, and partners closely with workstream owners and initiative leads to ensure clear updates, accurate documentation, and smooth project delivery. The ideal candidate is highly organized, proactive, and an excellent communicator who builds strong relationships with internal teams.
Responsibilities
- Own and manage project communications, including flash email updates, weekly reports, and WIKI content development.
- Provide finance and project administration support, including vendor coordination and financial support for operational planning activities.
- Support workstream owners with meeting logistics, including scheduling, sending invitations, and ensuring meetings run efficiently.
- Take detailed, accurate meeting notes that capture key discussion points, decisions, actions, and follow-ups, and distribute them to relevant stakeholders.
- Collect weekly updates from team members and support the Project Manager with status tracking across multiple initiatives.
- Report on project successes, risks, and blockers in a clear and structured manner for leadership and other teams.
- Review invoices for accuracy and ensure they align with purchase orders, tracking them appropriately and escalating discrepancies as needed.
- Identify and communicate risk factors for projects, helping stakeholders understand potential impacts and mitigation options.
- Collaborate with initiative leads, listening to detailed and granular information and distilling it into concise updates for leaders and cross-functional teams.
- Support multiple stakeholders simultaneously, maintaining strong relationships and ensuring their needs are addressed in a timely and professional manner.
- Contribute to the execution and development of a new strategic initiative by coordinating several smaller projects and ensuring alignment across workstreams.
Essential Skills
- Proven experience in project coordination and project management, including managing updates and tracking progress across multiple workstreams.
- Strong skills in identifying project risk factors and communicating them clearly to stakeholders.
- Demonstrated ability to take detailed meeting notes, understand complex content and technical discussions, and translate them into clear actions, takeaways, and updates.
- Exceptional organizational skills with the ability to manage multiple stakeholders, meetings, and deliverables simultaneously.
- Proactive work style with the ability to anticipate needs, follow up on action items, and drive tasks forward without constant direction.
- Excellent verbal and written communication skills, with a clear and precise communication style that supports relationship building with internal teams.
- Ability to listen to granular and complex information and then zoom out to synthesize and summarize key points for leaders and other teams.
- Proficiency in Excel for tracking data, creating reports, and supporting financial and project administration tasks.
- Experience using Smartsheet for project tracking, reporting, or task management.
- Experience using Asana and/or Jira for managing tasks, tracking progress, and supporting project workflows.
Additional Skills & Qualifications
- Background or understanding in architecture, engineering, or design is a strong plus.
- Architectural experience or exposure to architectural projects is beneficial.
- Experience reporting on project successes and blockers to leadership or cross-functional teams.
- Experience reviewing invoices, validating accuracy, and tracking them against purchase orders.
- Comfort working on special initiatives that involve the execution and development of new strategies.
- Ability to build strong relationships with initiative leads and internal stakeholders.
- Experience working with or supporting large, complex organizations is helpful.
Work Environment
This is a remote role that allows you to work from anywhere within the United States, with the expectation that you will actively support Pacific Time (PST) business hours. You will collaborate virtually with initiative leads, workstream owners, and internal teams, using tools such as Excel, Smartsheet, Asana, and Jira to manage tasks, track progress, and communicate updates. The environment is fast-paced and initiative-driven, with a focus on executing and developing new strategic projects while maintaining organized documentation and clear communication across multiple stakeholders.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $50.00 - $60.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Seattle, WA.
Application Deadline
This position is anticipated to close on Nov 13, 2026.
Workplace Type
This is a fully remote position. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.