Administrative Associate

Job Title: Administrative Support Associate Job Description
This role provides high-level administrative support by managing information, coordinating communications, and ensuring the smooth operation of daily office activities. The Administrative Support Associate conducts research, prepares statistical and other reports, and handles a variety of information requests while performing routine administrative functions. This position supports internal and external stakeholders with professional customer service and may also assist in training and guiding lower-level clerical staff.
Responsibilities
- Conduct research to support business needs and prepare clear, accurate findings.
- Prepare statistical reports and other documentation to support decision-making and reporting requirements.
- Handle information requests promptly and accurately, ensuring appropriate confidentiality and data integrity.
- Prepare professional correspondence, including letters, emails, and other written communications.
- Receive and welcome visitors, providing courteous and efficient customer service.
- Arrange and coordinate conference calls, including scheduling, logistics, and necessary materials.
- Schedule and organize meetings, ensuring calendars are updated and participants receive appropriate information.
- Perform routine administrative tasks such as data entry, filing, and record maintenance.
- Provide administrative support to internal teams by organizing documents, tracking information, and following up on action items.
- Train and supervise lower-level clerical staff as needed, providing guidance on administrative procedures and best practices.
Essential Skills
- Proven experience providing high-level administrative support in a professional setting.
- Strong customer service skills with the ability to interact professionally with visitors and internal stakeholders.
- Proficiency in performing data entry with accuracy and attention to detail.
- Ability to conduct research and compile information into clear, organized reports.
- Experience preparing statistical reports and summarizing data for review.
- Skill in preparing professional correspondence, including letters and emails.
- Ability to manage calendars, schedule meetings, and arrange conference calls effectively.
- Strong organizational skills with the ability to handle multiple tasks and priorities.
- Effective written and verbal communication skills.
- Ability to handle information requests and maintain confidentiality.
- Capability to support and guide lower-level clerical staff.
Additional Skills & Qualifications
- Experience in a customer-facing administrative or office support role.
- Familiarity with standard office procedures and administrative best practices.
- Comfort with using office productivity tools and systems for scheduling, data entry, and document preparation.
- Ability to work independently and as part of a team in a fast-paced environment.
Work Environment
The Administrative Support Associate works in a professional office environment that involves frequent interaction with visitors, colleagues, and leadership. The role requires regular use of office technology such as computers, phones, and conferencing tools to manage schedules, prepare reports, and coordinate communications. Typical work involves standard business hours, with periods of higher activity around meetings and reporting deadlines. Professional attire is expected to maintain a polished and welcoming atmosphere for visitors and internal stakeholders.
Job Type & Location
This is a Contract position based out of Richardson, TX.
Pay and Benefits
The pay range for this position is $10.00 - $10.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Richardson, TX.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Richardson,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.