About this role
JOB SUMMARY:
Primary responsibilities of this position are to control and maintain the Integrated Management Systems (IMS) and Quality Management Systems (QMS) processes utilizing the various modules in the Compliant Pro software system. Also checking to ensure users are following up on their requirements and assisting users with the process. Manage and schedule the auditing processes and perform internal audits as a lead auditor; ensure follow ups are being done for the corrective action process.
Assist the Technical Director with Management Review coordination for annual meeting.
Assist the Technical Director in assigned administrative duties.
This position reports to and works under the general direction of the Technical Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (List in order of importance the essential functions of the job. Describe what must be accomplished, not how it must be done; include supervision or management responsibilities, quality and quantity standards, physical, mental and perceptual functions of the job.)
- Control and administration of all IMS documentation by maintaining integrity and consistency of Document and Data Control and following up on responsibilities of others through the data maintenance function of the CompliantPro software system.
- Ensures compliance with the ISO 9001 and ISO 14001 standards and administration and maintenance of the companys Quality Management System document control system Compliant Pro.
- Administer and schedule Internal Audits. This includes all audits for our IMS (quality and environmental and health & safety – for Lintec Certification). This entails working with the ISO 9001 and ISO 14001 representatives to create the audit plan and schedule for each area. Ensure that we have enough auditors to perform the various audits, train or arrange training in specific disciplines needed. Assess all audit reports for effectiveness and provide feedback to lead auditors including opportunities for improvement.
- Manage the Integrated Systems documentation by maintaining integrity and consistency of Document and Data Control. This entails remote and on-site auditing of the process and taking action where needed.
- Oversee all Compliant Pro module activity and follow up on issues that may arise. This may include electronic reminders, on-line training, and one-on-one or group training.
- Keep current on ISO changes and incorporate into our management systems.
- Conduct training of the Compliant Pro Software for all new employees.
- Act as document control administrator and follow up on responsibilities of others through the data maintenance function of the Compliant Pro software system, and review and approve all systems documentation.
- Perform Internal Audits as Lead Auditor and complete all necessary paperwork and follow up activities. Participate in supplier audits and customer on-site audits as requested.
- Incorporate Compliant Pro updates and new module offerings as required with IT Department.
- Track the progress of Corrective Actions and ensure proper follow-up is being conducted by those responsible.
ADDITIONAL DUTIES AND RESPONSIBILITIES: N/A
MANAGEMENT SYSTEM (IMS) RESPONSIBILITIES:
- Administration and maintenance of companys document control system Compliant Pro.
- Improve work processes.
- Provide input and verify that documented procedures are adequate and accurate and in support of achievement of the strategy.
- Write procedures and work instructions that describe your work.
- Understand the IMS policy and how it applies.
- Participate in internal audits.
- Participate in ongoing process improvement.
- Participate in external and surveillance audits.
- Directly support methods and practices of the IMS Process through personal compliance and visible support actions.
- Support CSR activities.
DESIRED MINIMUM QUALIFICATIONS:
Education and Experience:
- Computer literacy with knowledge of common software packages (MS Office, MS Word, MS Outlook, MS Excel, MS Access, Adobe Pro. Three to five years of experience, preferably in a related field.
- Three to five years of experience with administration of an online document control software package and system
- Excellent oral and written communication skills and interpersonal skills are required.
SPECIAL REQUIREMENTS: (Any travel, security, risk, hazard or related special condition.)
A knowledge of company specific requirements, and ISO 9001, ISO14001 and OHSAS 18001 standards. Previous experience with Compliant Pro preferred but not required.
TOOLS AND EQUIPMENT USED: (Examples: list different types of office equipment, software, mainframe computer, PC, etc.)
PC, multiple software packages, standard and nonstandard.
PHYSICAL DEMANDS: (The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.): N/A
WORK ENVIRONMENT : (The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.): The work environment is primarily in office setting but may include minor work from home accommodations if needed.
SELECTION GUIDELINES :
- Formal application
- Rating of education and experience
- Oral interview
- Reference check required
- Drug Screen and Background Check required.
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The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.