Executive - Travel Admin

Executive – Travel Admin

About the Company

Remidio is a global pioneer in AI-driven eye care, transforming healthcare with innovative ophthalmic equipment. As India's first to secure CDSCO approval for adaptive ophthalmic AI and CE marking under EU-MDR, we lead early detection of diseases like diabetic retinopathy, glaucoma, and AMD, with ambitions to address systemic conditions like CVD and CKD. Our FDA-registered devices have screened over 16 million patients across 40+ countries, delivering fast, precise diagnoses. Founded 15 years ago with a vision to democratize preventive care, Remidio combines innovation and empathy to make quality healthcare accessible worldwide.

About the Job

The Executive – Travel Admin will be responsible for managing end-to-end domestic and international travel arrangements, along with travel-related financial and administrative activities. The role involves coordinating bookings, managing visa processes, ensuring adherence to company travel policies, monitoring travel expenses, and supporting cost optimization.
Department: Admin Reporting Manager: Executive Assistant & Manager – Administration Location : Bangalore

Key Responsibilities

- Manage end-to-end domestic and international travel arrangements for employees, including flight, hotel and other travel-related bookings.
- Coordinate international visa applications, including documentation, appointment scheduling, application tracking, and liaising with visa agencies and embassies wherever required.
- Ensure all travel arrangements comply with the company's travel policies, approval processes, and budgetary guidelines.
- Manage travel expenses and budgets, ensuring accurate tracking, verification, and reconciliation of travel-related costs.
- Coordinate with employees, travel agencies, hotels, airlines, and other service providers to ensure seamless travel experiences.
- Prepare and maintain travel-related financial reports, expense statements, and reimbursement records.
- Monitor travel bookings and expenses to identify cost-saving opportunities and optimize travel expenditure.
- Maintain proper documentation and records of travel bookings, visa applications, invoices, and reimbursements.
- Ensure timely communication of travel itineraries, booking confirmations, visa updates, and relevant travel information to employees.

Qualifications & Experience

- Bachelor's degree in Finance, Accounting, Travel & Tourism, Business Administration, or a related field.
- 1–3 years of experience in a Travel Desk, Travel Administration, or Finance & Accounts role.
- Experience managing domestic and international travel bookings and visa coordination.
- Strong understanding of travel expense management, financial processes, and reimbursement procedures.
- Familiarity with corporate travel policies, approval workflows, and budget management.
- Proficiency in Microsoft Excel and other financial or travel management software.
- Excellent organizational, coordination, communication, and time management skills.
- Strong attention to detail and ability to manage multiple travel requests simultaneously.