About this role
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Job Summary
The Time Office Assistant is responsible for supporting workforce time and attendance administration by maintaining accurate employee attendance records, monitoring shift schedules, processing time-related data, and assisting with workforce reporting.
Ensures employee time records are properly documented and aligned with company policies, payroll requirements, and operational needs.
Key Responsibilities
- Monitor and record daily employee attendance, resumption, closing times, and shift movements.
- Maintain accurate attendance registers, time sheets, and biometric attendance records.
- Verify employee clock-in and clock-out records and identify attendance discrepancies.
- Process leaves, overtime, shift changes, off-days, and other workforce attendance adjustments.
- Assist in preparing attendance and man-hour reports for management review.
- Track employee absenteeism, lateness and early departures, and maintaining related records.
- Update and maintain employee attendance databases and filing systems.
- Support payroll preparation by providing accurate attendance and overtime information.
- Ensure attendance records comply with company policies and statutory requirements.
- Monitor biometric devices and report attendance system issues for prompt resolution.
- Respond to employee inquiries relating to attendance records, shift schedules, and time-off requests.
- Generate periodic reports on attendance trends, overtime utilization, and workforce availability.
- Maintain confidentiality of employee records and organizational data.
- Perform other administrative duties related to workforce time management and record keeping.
Qualifications and Requirements
- Business Administration, Human Resource Management, Statistics, Accounting, or a related field + 2 - 5 years’ experience
- Knowledge of attendance management systems and payroll processes.
Proficiency in Microsoft Excel, Word, and other Microsoft Office applications
Key Skills & Competencies
- Strong interpersonal skills with a focus on employee engagement and issue resolution.
- Understanding of HR practices, grievance handling, and conflict management.
- Excellent communication and coordination skills across multiple departments.
- Good organizational skills with attention to detail and ability to multitask.
- Proficiency in HRIS systems and Microsoft Office Suite.
- Ability to work independently in high-pressure operational environments.
Benefits
- Private Health Insurance
- Pension Plan
- Paid Time Off
- Training & Development